HR Coordinator: Compliance & Onboarding Champion

Archdiocese of St. Louis; Northern (KY); Hybrid; USD 40,000 - 55,000; Full time

Job summary

Archdiocese of St. Louis is seeking an HR Assistant to provide administrative support for workforce compliance, personnel records, onboarding, orientation, recruitment, and routine HR activities.

The role involves maintaining tracking systems, following up on required documentation, scheduling meetings and training, and supporting candidates, interpreters, and coworkers. The ideal candidate will have a high school diploma, familiarity with HR processes, and the ability to learn HR systems.

Qualifications

• High school diploma or equivalent required; coursework or associate degree in HR, business administration, or related field preferred.
• Previous administrative, record management, onboarding, or HR experience preferred but not required.
• Basic working knowledge of Microsoft Office and the ability to learn Smartsheet, Schedule Interpreter, and other HR or compliance systems.
• Experience working with culturally and linguistically diverse individuals is preferred.

Responsibilities

• Maintain accurate compliance records and tracking sheets for employees and independent contractors, including training, health screenings, facility requirements, background checks, and document expiration dates.
• Review submitted compliance documents for completeness, record verified information in authorized systems, follow up on missing or expiring requirements.
• Create, update, review, and securely maintain personnel and independent-contractor files while protecting confidential and restricted information.
• Maintain workforce headcount records and assist with routine monthly HR activity and compliance reports.
• Schedule meetings, orientations, onboarding appointments, assessments, and training sessions; communicate details, prepare materials, track attendance, and maintain completion records.
• Support recruitment and onboarding by communicating with candidates, scheduling interviews or assessments, collecting required documents, and organizing information for HR review and processing.
• Monitor assigned HR communication channels, respond to routine questions within the position’s authority, and direct sensitive, policy-related, or unresolved matters to the HR Coordinator.
• Provide other administrative, tracking, scheduling, and compliance support as needed or assigned by the HR Coordinator or organizational leadership.

Education

High school diploma or equivalent

Tools

Smartsheet

Schedule Interpreter

Microsoft Office

Job description

Archdiocese of St. Louis is seeking an HR Assistant to provide administrative support for workforce compliance, personnel records, onboarding, orientation, recruitment, and routine HR activities.

The role involves maintaining tracking systems, following up on required documentation, scheduling meetings and training, and supporting candidates, interpreters, and coworkers. The ideal candidate will have a high school diploma, familiarity with HR processes, and the ability to learn HR systems.