HR Administrative Assistant

St Luke; Houston (TX); On-site; USD 38,000 - 48,000; Full time

Job summary

St Luke in Houston is seeking an HR Administrative Assistant to support a family of ministries with day‑to‑day HR functions. Responsibilities include benefits enrollment, policy communication, recruitment logistics, and maintaining confidential records.

The role supports the HR Director and requires strong organizational skills, discretion, and the ability to work with volunteers. High school diploma required; college experience preferred.

Qualifications

• Prior HR administrative experience preferred.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information and maintain privacy.
• Proficient with HR processes and communications.

Responsibilities

• Interpret and communicate benefits, policies, and procedures to staff.
• Assist with benefit enrollment, orientation, PTO and disability programs.
• Help create and maintain job descriptions for ministries.
• Maintain confidential personnel records.
• Act as liaison between payroll and ministry areas as needed.
• Assist onboarding and termination processes and documentation.
• Coordinate recruitment logistics: post positions, schedule interviews, reply to candidates.
• Maintain HR databases and ensure accurate data entry.
• Support compliance with background checks, I-9, trainings, and regulatory requirements.
• Draft and distribute HR updates and communications.
• Ensure HR practices comply with policies and laws.
• Provide general admin support to HR Director.

Skills

Learn quickly

Task prioritization

Follow instructions

Work with volunteers

Education

High school diploma

College experience preferred

Job description

Description

The Mission of the HR Administrative Assistant is to help support St. Luke’s family of ministries, including the Day School, Nick Finnegan Counseling Center, PX Project, All Day Camp and Summer Camp, with all day-to-day functions of Human Resources. This position will also help make sure the Human Resources team functions efficiently.

Essentail Duties:

• 1. Interpret and communicate benefits, policies, and procedures for St. Luke’s employees.
• 2. Assist with benefit enrollment and orientation of new employees, including health, 403(b), PTO, and disability programs.
• 3. Assist ministry coordinators in the creation and maintenance of job descriptions.
• 4. Maintain accurate and confidential personnel records for each ministry.
• 5. Serve as liaison between payroll and ministry areas as needed.
• 6. Assist in the onboarding and termination processes, including documentation and exit procedures.
• 7. Coordinate recruitment logistics, including posting open positions, scheduling interviews, and candidate communications.
• 8. Maintain HR databases and systems; ensure timely and accurate data entry.
• 9. Support compliance by assisting with background checks, I-9 documentation, required training, and other regulatory requirements.
• 10. Draft and distribute HR communications and staff updates as needed.
• 11. Maintain confidentiality and ensure all HR practices comply with organizational policies and employment laws.
• 12. Provide general administrative support to the HR Director as needed.
• 13. Other duties as assigned

Requirements

Education:

• High school diploma required
• College experience Preferred

Experience:

• 2+ years of experience in an HR administrative type of roll

Talents:

• Ability to learn quickly about the tasks of this position
• Ability to prioritize tasks
• Ability to follow written and verbal instructions
• Ability to work with volunteers