HR Coordinator: Caregiver Records & Compliance

All-American-Home-Care-8; Philadelphia (Philadelphia County); On-site; USD 45,000 - 65,000; Full time

Job summary

All American Home Care is seeking a highly organized HR Coordinator to support our growing caregiver workforce. This role focuses on maintaining accurate personnel files, monitoring compliance requirements, and tracking expiring credentials to ensure audit-ready documentation.

The ideal candidate will manage a high volume of records, meet deadlines, and take ownership of follow-ups in a fast-paced environment. At least 1–3 years in HR coordination is preferred, with healthcare experience a plus.

Qualifications

• 1–3 years of HR coordination or admin experience.
• Experience in home care or healthcare preferred.
• Associate’s or Bachelor’s degree in HR, business or related field.
• Experience maintaining employee files and documentation.
• Proficiency with HRIS, Excel, and Google Sheets.
• Experience with HHAeXchange (HHAx) a plus.
• Strong organizational, detail-oriented, and deadline-driven.
• Excellent written and verbal communication; ability to maintain confidentiality.

Responsibilities

• Maintain 200+ caregiver personnel files, audit-ready.
• Review and update documentation to regulatory standards.
• Track expiring credentials and follow up before deadlines.
• Coordinate orientation and explain employment requirements.
• Maintain records in HRIS and HHAeXchange.
• Prepare documentation for state audits and internal reviews.
• Collaborate with recruitment, onboarding, scheduling to ensure compliance.
• Provide confidential HR administrative support.

Skills

HR coordination

Communication

Organizational skills

Attention to detail

Confidentiality

Deadline management

Education

Associate’s or Bachelor’s degree in HR/Business Administration

Tools

HRIS

Microsoft Excel

Google Sheets

HHAeXchange (HHAx)

Job description

All American Home Care is seeking a highly organized HR Coordinator to support our growing caregiver workforce. This role focuses on maintaining accurate personnel files, monitoring compliance requirements, and tracking expiring credentials to ensure audit-ready documentation.

The ideal candidate will manage a high volume of records, meet deadlines, and take ownership of follow-ups in a fast-paced environment. At least 1–3 years in HR coordination is preferred, with healthcare experience a plus.