HR Coordinator: Compliance & Records for Caregivers

All American Home Care LLC; Philadelphia (Philadelphia County); On-site; USD 42,000 - 66,000; Full time

Job summary

All American Home Care LLC is seeking a highly organized HR Coordinator to support a growing caregiver workforce. The role focuses on maintaining accurate personnel files, monitoring compliance, and tracking expiring credentials to ensure audit readiness.

You will manage documentation for 200+ caregivers, collaborate with recruiting and scheduling teams, and uphold confidentiality in a fast-paced environment. Prior HRIS experience and proficiency in Excel/Google Sheets are valued.

Qualifications

• 1–3 years of experience in HR coordination, administration, or compliance.
• Healthcare or home care experience is preferred.
• Associate’s or Bachelor’s degree in HR/Business or related field.
• Experience maintaining personnel files and tracking documentation.

Responsibilities

• Manage and maintain personnel files for 200+ active caregivers, ensuring records are accurate and audit-ready.
• Review and update employee documentation per company policies and regulatory requirements.
• Track expiring credentials (PPDs, physicials, background checks) and follow up before deadlines.
• Coordinate caregiver orientation and communicate employment requirements.
• Maintain records in internal systems (HHAeXchange) and prepare documentation for audits.

Skills

HR coordination

HR administration

Compliance tracking

Recordkeeping

Communication

Education

Associate's or Bachelor's degree in HR/Business

Tools

HRIS systems

Excel

Google Sheets

HHAeXchange (HHAx)

Job description

All American Home Care LLC is seeking a highly organized HR Coordinator to support a growing caregiver workforce. The role focuses on maintaining accurate personnel files, monitoring compliance, and tracking expiring credentials to ensure audit readiness.

You will manage documentation for 200+ caregivers, collaborate with recruiting and scheduling teams, and uphold confidentiality in a fast-paced environment. Prior HRIS experience and proficiency in Excel/Google Sheets are valued.