Human Resources Coordinator

All American Home Care LLC; Philadelphia (Philadelphia County); On-site; USD 42,000 - 66,000; Full time

Job summary

All American Home Care LLC is seeking a highly organized HR Coordinator to support a growing caregiver workforce. The role focuses on maintaining accurate personnel files, monitoring compliance, and tracking expiring credentials to ensure audit readiness.

You will manage documentation for 200+ caregivers, collaborate with recruiting and scheduling teams, and uphold confidentiality in a fast-paced environment. Prior HRIS experience and proficiency in Excel/Google Sheets are valued.

Qualifications

• 1–3 years of experience in HR coordination, administration, or compliance.
• Healthcare or home care experience is preferred.
• Associate’s or Bachelor’s degree in HR/Business or related field.
• Experience maintaining personnel files and tracking documentation.

Responsibilities

• Manage and maintain personnel files for 200+ active caregivers, ensuring records are accurate and audit-ready.
• Review and update employee documentation per company policies and regulatory requirements.
• Track expiring credentials (PPDs, physicials, background checks) and follow up before deadlines.
• Coordinate caregiver orientation and communicate employment requirements.
• Maintain records in internal systems (HHAeXchange) and prepare documentation for audits.

Skills

HR coordination

HR administration

Compliance tracking

Recordkeeping

Communication

Education

Associate's or Bachelor's degree in HR/Business

Tools

HRIS systems

Excel

Google Sheets

HHAeXchange (HHAx)

Job description

All American Home Care is seeking a highly organized, detail-oriented, and proactive Human Resources Coordinator to support our growing caregiver workforce. This position is responsible for maintaining accurate employee personnel files, monitoring compliance requirements, tracking expiring credentials, and ensuring documentation is complete and audit-ready. The ideal candidate is someone who can manage a high volume of employee records, stay ahead of deadlines, and take ownership of compliance follow-ups in a fast-paced environment.

Key Responsibilities

• Manage and maintain personnel files for 200+ active caregivers, ensuring records are accurate, organized, complete, and audit-ready.
• Review, verify, and update employee documentation in accordance with company policies and applicable regulatory requirements.
• Proactively track expiring credentials, including PPDs, physicals, background clearances, and other required documents.
• Follow up with caregivers to obtain missing or updated documentation before expiration deadlines.
• Identify documentation gaps, compliance risks, and overdue requirements, escalating issues promptly.
• Conduct and support caregiver orientation sessions, clearly communicating employment requirements and company procedures.
• Maintain accurate employee records in internal systems, including HHAeXchange (HHAx).
• Prepare and organize personnel documentation for state audits, internal reviews, and compliance inspections.
• Coordinate with recruitment, onboarding, scheduling, and other departments to ensure caregivers meet required documentation standards before beginning work.
• Provide day-to-day HR administrative support while maintaining confidentiality and professionalism.

Qualifications

• 1-3 years of experience in HR coordination, HR administration, employee compliance, or a related field.
• Previous experience in home care or healthcare is preferred.
• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Experience maintaining employee personnel files and tracking required documentation.
• Proficiency with HRIS systems, Microsoft Excel, and Google Sheets.
• Experience with HHAeXchange (HHAx) is a plus.
• Ability to manage a high volume of employee records and multiple deadlines.
• Strong organizational skills, attention to detail, and follow-through.
• Excellent written and verbal communication skills.
• Ability to work independently, prioritize responsibilities, and resolve documentation issues proactively.
• Strong commitment to confidentiality and accurate recordkeeping.

What Success Looks Like

• Employee personnel files are accurate, organized, and consistently maintained.
• Expiring documents are identified early and followed up on before deadlines.
• Missing or incomplete documentation is addressed promptly.
• Compliance issues are identified, communicated, and escalated appropriately.
• Caregiver records remain organized and accessible for audits and internal reviews.

Why Join All American Home Care

• You would play an important role in supporting caregiver operations and workforce compliance.
• Opportunity for professional growth within a growing home care organization.
• Work in a collaborative environment that values accountability, organization, and continuous improvement.