HR Coordinator

Mindlance; Woodcliff Lake (NJ); On-site; USD 45,000 - 65,000; Full time

Job summary

A national recruiting company seeks an experienced administrative support professional in Woodcliff Lake, NJ. This role involves providing administrative support to the Talent Acquisition and Organization Development Teams. The ideal candidate will have 3-5 years of experience, a BA/BS in Human Resources, and proficiency in HR systems like PeopleSoft. Duties include coordinating recruitment appointments, handling employee data, and supporting departmental budgets. If interested, please respond to the job posting or contact directly at 732-333-8796.

Qualifications

• 3-5 years of administrative support experience.
• Significant sensitivity and respect for confidentiality.
• Strong project management and analytical skills.

Responsibilities

• Provide overall administrative tasks including scheduling and communication.
• Coordinate recruitment and onboarding processes for employees.
• Support departmental budget management and external consultant relationships.

Skills

Administrative support experience

Excellent written and interpersonal skills

Strong organizational skills

Customer service skills

Self-starter and team player

Education

BA/BS degree in Human Resources or related discipline

Tools

PeopleSoft

Microsoft Office Suite

Brassring

SuccessFactors

Job description

Mindlance is a national recruiting company which partners with many of the leading employers in the Life Sciences, IT, and Financial Services sectors, feel free to check us out at http://www.mindlance.com.

Job Description

This position will provide administrative support to Client's Talent Acquisition and Organization Development Teams. This position will report directly to the HR Directors for both functions mentioned above.

Responsibilities include but are not limited to:

• Overall administrative tasks including telephone inquiries, e-mail, internal and external mail, scheduling meetings, and calendar management for departmental heads.
• Technology component for this role includes the following administrative responsibilities where this person must use the following:
  • Brassring - applicant tracking system and database
  • SuccessFactor - learning management system
  • PeopleSoft - HRIS database
• Coordination and facilitation of the recruitment appointments (including some scheduling of candidates)
• Coordination of new hire on-boarding, including preparation and distribution of internal and external offer letters for the Woodcliff Lake R&D organization.
• Updating and maintenance of employee changes including transfers and terminations and creation of corresponding data input forms for entry into the PeopleSoft database
• Support the management of departmental budgets by establishing purchase orders and managing invoice submissions to Accounts Payable as well as reconciliation of purchasing cards and expense reports, etc.
• Support external consultant relationship management through processing of contract proposals and addressing specific service delivery requirements.
• Plan, prepare, and coordinate employee training and development workshops including:
  • Scheduling training workshops
  • Managing the logistics for training programs such as order training materials, securing training room (onsite and offsite), setting up the training rooms, managing audio visual equipment, sending out pre-work assignments, catering, etc.
• Design and prepare educational materials such as handouts, presentations, etc.
• Manage the training program evaluation process
• Handling documentation of a highly confidential nature specific to employee data

Qualifications

Job Qualifications:

• 3-5 years administrative support experience
• BA/BS degree in Human Resources or related discipline REQUIRED
• Previous human resources or training work experience preferred
• Significant sensitivity and respect for confidentiality
• Excellent written and interpersonal skills with varying levels of management
• Strong customer services skills in order to effectively respond to multiple employee inquiries
• Strong organizational, project management and analytical skills
• Ability to work independently and take initiative
• Must be a self-starter and team player
• Must have solid computer proficiency (Microsoft Office Suite, Word, Excel, PowerPoint and Lotus Notes)
• Experience with HR systems such as PeopleSoft system, learning management system, applicant tracking, etc.

Additional Information

This is a very urgent requirement with one of our financial client and the hiring manager is actively looking for candidates and want to make decision asap.

If you are interested please respond the job posting or you can directly reach me on 732-333-8796.