HR Administrator

JorgensenHR; Claremont (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

JorgensenHR in Claremont, CA is seeking a highly organized HR Administrator to support operations and projects across multiple clinics. You will coordinate talent acquisition, assist onboarding, and help manage employee relations in a fast-paced healthcare environment.

The role requires hands-on experience with Paylocity, HRIS, and ATS tools, strong data-entry skills, and the ability to protect confidential information while improving HR processes and regulatory compliance.

Qualifications

• 3–5 years' experience in human resources or related administrative roles with a focus on HR sourcing, data collection, and project management.
• Hands-on experience with Paylocity, HRIS platforms, and applicant tracking systems preferred.

Responsibilities

• Coordinate talent acquisition efforts and manage applicant tracking systems (ATS).
• Assist with onboarding and orientation programs for new hires.
• Support performance management processes and training & development initiatives.
• Assist HRIS data entry and maintenance to ensure accurate records and regulatory compliance.
• Address employee questions and workplace concerns promptly.
• Support employee relations and conflict resolution initiatives.
• Collaborate with internal teams to improve HR processes and implement best practices.
• Identify and implement process improvements to increase efficiency.

Skills

HR experience

Paylocity

HRIS

ATS tools

Interpersonal skills

Tools

Paylocity

HRIS

Applicant Tracking Systems

Job description

We are a very busy healthcare practice and we are seeking a highly organized and proactive HR Administrator to support both human resources operations and project initiatives. This role is responsible for coordinating talent acquisition efforts, supporting onboarding and employee development programs, maintaining accurate HR data, ensuring compliance with labor regulations, and helping manage employee relations. The ideal candidate is detail-oriented, people-focused, and capable of balancing multiple priorities in a dynamic work environment.

Duties

• Coordinate talent acquisition efforts by managing applicant tracking systems (ATS) in Paylocity to source, screen, and interview candidates effectively.
• Assist with employee onboarding and orientation programs to ensure new hires are welcomed and integrated seamlessly into the company culture.
• Assist with the employee performance management processes, and training & development initiatives to promote continuous growth.
• Assist in HRIS data entry and management to maintain accurate employee records while ensuring compliance with OSHA and other labor regulations.
• Address employee questions and workplace concerns in a timely and professional manner, escalating issues when appropriate.
• Assist with employee relations efforts and support conflict resolution strategies to promote a positive and productive work environment.
• Collaborate with internal teams to improve HR processes, streamline workflows, and implement operational best practices.
• Identify process improvement opportunities and help implement solutions that increase efficiency and effectiveness.

Qualifications

• 3-5 years' experience in human resources or related administrative roles with a focus on HR sourcing, data collection, and project management.
• Hands-on experience with Paylocity, HRIS platforms, and applicant tracking systems preferred.
• Ability to travel to multiple clinic locations
• Excellent interpersonal communication skills paired with the ability to manage multiple projects efficiently in a fast-paced environment.
• Demonstrated ability to handle confidential information with integrity while maintaining attention to detail during data entry and recordkeeping tasks.
• Experience in recruiting strategies including social media management and leveraging ATS tools for talent acquisition efforts.
• Excellent organizational skills with the ability to manage multiple tasks and deadlines.