HR Coordinator

Ultimate Staffing Services; Pasadena (CA); On-site; USD 42,000 - 58,000; Full time

Job summary

Ultimate Staffing is seeking an HR Coordinator to provide administrative and operational support to the Human Resources department. The role assists with onboarding, employee records management, benefits administration, recruiting coordination, compliance activities, and employee support while ensuring a positive employee experience and efficient HR operations.

The position involves supporting full-cycle onboarding, maintaining confidential records, coordinating interviews, and assisting with

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Previous experience in Human Resources, Recruiting, Administration, or a related field preferred.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Strong time management and multitasking abilities.
• Proficiency with general office and HR systems.
• Knowledge of HR practices, employment laws, and compliance requirements.
• Strong interpersonal and customer service skills.
• Ability to work effectively in a fast-paced environment.
• Collaborative, proactive, and solutions-oriented approach to supporting employees and management.

Responsibilities

• Support full-cycle onboarding processes including paperwork, orientations, and file management.
• Maintain accurate employee records and confidentiality of personnel information.
• Coordinate interview scheduling and communications with candidates and managers.
• Assist with recruitment activities including job postings, candidate tracking, and applicant correspondence.
• Process employment-related documents including offers, status changes, and terminations.
• Support benefits enrollment and respond to employee HR inquiries.
• Ensure compliance with policies, employment laws, and recordkeeping requirements.
• Assist with background checks, verifications, and onboarding requirements.
• Prepare reports and track HR metrics; maintain departmental records.
• Respond to employee questions and provide general HR support and guidance.
• Collaborate with managers and departments to support HR initiatives and employee relations.
• Assist with special projects and other administrative duties.

Skills

Organizational skills

Communication skills

Time management

Multitasking

Discretion with confidential info

HR systems proficiency

Employment laws knowledge

Interpersonal skills

Customer service skills

Adaptability in fast-paced environment

Collaborative approach

Education

High school diploma or equivalent

Associate's/Bachelor's degree preferred

Job description

HR Coordinator Position Summary

The HR Coordinator provides administrative and operational support to the Human Resources department. This role assists with onboarding, employee records management, benefits administration, recruiting coordination, compliance activities, and employee support while ensuring a positive employee experience and efficient HR operations.

Key Responsibilities

• Support the full-cycle onboarding process, including new hire paperwork, orientations, and employee file management.
• Maintain accurate employee records and ensure confidentiality of personnel information.
• Coordinate interview scheduling and communication with candidates and hiring managers.
• Assist with recruitment activities, including job postings, candidate tracking, and applicant correspondence.
• Process employment-related documentation, including offer letters, status changes, and terminations.
• Support benefits enrollment, employee inquiries, and HR program administration.
• Maintain compliance with company policies, employment laws, and recordkeeping requirements.
• Assist with background checks, employment verifications, and onboarding requirements.
• Prepare reports, track HR metrics, and maintain departmental records and documentation.
• Respond to employee questions and provide general HR support and guidance.
• Partner with managers and internal departments to support HR initiatives and employee relations matters.
• Assist with special projects and other administrative duties as assigned.

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Previous experience in Human Resources, Recruiting, Administration, or a related field preferred.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Strong time management and multitasking abilities.
• Proficiency with general office and HR systems.

Preferred Skills

• Knowledge of HR practices, employment laws, and compliance requirements.
• Strong interpersonal and customer service skills.
• Ability to work effectively in a fast-paced environment.
• Collaborative, proactive, and solutions-oriented approach to supporting employees and management.

Equal Opportunity & Fair Chance Statement

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.

We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.