Human Resources Assistant

Ultimate Staffing; Delray Beach (FL); On-site; USD 35,000 - 52,000; Full time

Job summary

Ultimate Staffing is seeking a detail-oriented HR Assistant to join their Delray Beach, FL team on-site. The role focuses on recruiting coordination, candidate communication, onboarding support, and broad HR administrative tasks to help the department run smoothly.

The ideal candidate has 1+ year of administrative or recruiting experience, strong communication skills, and proficiency with MS Office. This position offers a hands-on environment and room for career growth in human resources.

Qualifications

• 1+ year of administrative, recruiting coordination, HR, or office support experience preferred.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication abilities.
• Professional phone presence and customer-service mindset.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Ability to handle sensitive and confidential information with discretion.
• High attention to detail and strong follow-through.

Responsibilities

• Coordinate and schedule interviews between candidates, hiring managers, and internal stakeholders.
• Conduct initial phone screenings to assess candidate qualifications and interest.
• Maintain applicant tracking systems and recruiting records.
• Assist with onboarding activities, new hire paperwork, and employee documentation.
• Support HR team members with administrative and clerical tasks.
• Prepare, organize, and maintain personnel files and confidential employee records.
• Respond to candidate inquiries and provide a positive recruitment experience.
• Assist with employment verifications, background screening coordination, and general HR support.
• Generate reports, track recruiting activity, and update internal databases.
• Support department projects and other HR initiatives as needed.

Skills

Recruiting coordination

Communication

Administrative support

Tools

MS Office Suite

Outlook

Excel

Job description

Our client is seeking a detail-oriented and professional HR Assistant to join their growing team in Delray Beach, Florida. This is a fully on-site position supporting the Human Resources department with recruiting coordination, candidate communication, onboarding support, and a variety of administrative functions. This role is ideal for someone who enjoys working with people, thrives in a fast-paced environment, and is looking to build a long-term career within Human Resources.

Key Responsibilities

• Coordinate and schedule interviews between candidates, hiring managers, and internal stakeholders
• Conduct initial phone screenings to assess candidate qualifications and interest
• Maintain applicant tracking systems and recruiting records
• Assist with onboarding activities, new hire paperwork, and employee documentation
• Support HR team members with administrative and clerical tasks
• Prepare, organize, and maintain personnel files and confidential employee records
• Respond to candidate inquiries and provide a positive recruitment experience
• Assist with employment verifications, background screening coordination, and general HR support
• Generate reports, track recruiting activity, and update internal databases
• Support department projects and other HR initiatives as needed

Qualifications

• 1+ year of administrative, recruiting coordination, HR, or office support experience preferred
• Strong organizational and multitasking skills
• Excellent verbal and written communication abilities
• Professional phone presence and customer-service mindset
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel
• Ability to handle sensitive and confidential information with discretion
• High attention to detail and strong follow-through

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.