Project Site Coordinator

Kelly; Adelanto (CA); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical benefits

Retirement plan

Paid holidays

Transit spending account

Paid sick leave

Job summary

Kelly is seeking a Project Site Coordinator in Adelanto, California to support construction site operations. The role involves coordinating reports, meetings, onboarding, timekeeping, and general administrative tasks on a 6-month assignment.

The position requires strong organizational skills, attention to detail, and ability to manage multiple duties in a fast-paced setting. The schedule is 1st shift, Monday through Friday, 7:30am–4:00pm, with on-site responsibilities.

Qualifications

• 5+ years of administrative experience, ideally in construction or project management.
• Excellent written and verbal communication skills.
• Demonstrated attention to detail in timekeeping and reporting.

Responsibilities

• Collect, organize, and manage reports detailing project progress.
• Assist in preparing progress, site, project, and management presentations.
• Draft communications to keep the team updated and informed.
• Record and distribute meeting minutes and track action items.
• Onboard/offboard project personnel and greet site visitors.

Skills

Administrative experience

Communication skills

Timekeeping

Tools

SAP Ariba

SharePoint

Job description

Finding a job that fits your lifestyle isn't always easy. That's where Kelly comes in. We're seeking a Project Site Coordinator to work at a premier client in Adelanto, California 92301.

Job Details

• Job Duration: 6 Months
• Shift: 1st Shift Monday to Friday 7:30am – 4:00pm

Job Description

Primary Duties and Responsibilities

Reporting and Documentation

Collect, organize, and manage reports detailing project progress. Assist in the preparation of progress, site, project, and management presentations to ensure stakeholders are kept informed. Compile, organize, and manage weekly reports, and prepare and distribute meeting minutes, reports, and documents. Track action items and deliverables related to topics discussed during attended meetings, maintaining clear and consistent communication. Draft communications, including emails, reports, and messages, to keep the team updated and informed.

Meeting Participation and Coordination

Participate in meetings, record and distribute minutes, and monitor the completion of assigned action items. Support Coordinator and Site Support team meetings by tracking action items from site meetings and following up as needed to ensure accountability and timely resolution.

Personnel Management, Onboarding, and Offboarding

Manage the onboarding and offboarding processes for project personnel, providing orientation and guidance for new employees joining the construction sites. Greet and prepare site visitors for site requirements, ensuring all necessary procedures are communicated. Maintain up-to-date lists of site team members and support Health, Safety, and Environment (HSE) with certification and emergency contact documentation.

Time Tracking and Record Maintenance

Track on-site personnel timesheets and working hours, maintaining comprehensive records using tables, charts, and dashboards. Share this information with relevant departments as needed. Maintain an updated register of personnel present on site, ensuring accurate and current tracking of all staff.

Administrative Support and Office Management

Perform general administrative duties, providing backup support during staff absences or periods of high workload. Maintain current delivery records and manage the sending and receiving of parcels, primarily through FedEx. Oversee the administration of living quarters, site vehicles, local transportation, offices, and facilities. Introduce personnel to administrative procedures and routines to ensure smooth integration into site operations.

Services and Contractor Coordination

Maintain regular and effective contact with local services suppliers and contractors, including those providing such as housekeeping, warehouse, and security services, to facilitate site operations.

Inventory and Resource Management

Monitor office supply inventories and ensure the availability of Personal Protective Equipment (PPE) for visitors. Order office supplies and snacks through SAP Ariba and manage the inventory of office materials, shared technology, and PPE.

Travel and Relocation Coordination

Support the coordination of travel, lodging/housing, and relocation services for site personnel and visitors. Closely coordinate and collaborate with Mobility Business Coordinators, Travel Coordinators, International Project Worker Partners, Project Construction and Commissioning Manager, and designated relocation service providers to arrange housing, transport, and documentation for team members.

Records and Archives Management

Maintain accurate records, databases, filing systems, and archives in both electronic and hard copy formats. Manage filing systems and archives (digital and physical) and upload and maintain documents in SharePoint and other platforms to ensure data integrity and accessibility.

Team Engagement and Culture

Organize team activities and events to promote engagement and collaboration. Help foster a respectful, inclusive site culture that supports the well-being and productivity of all team members.

Requirements

• 5+ years of administrative experience, ideally in construction or project management
• Excellent written and verbal communication skills
• Demonstrated attention to detail in timekeeping and reporting activities.
• Proven ability to manage multiple responsibilities simultaneously in a fast-paced, dynamic workplace.
• Advanced aptitude for collecting, organizing, and maintaining records, reports, and documentation with precision.

Benefits

• Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability.
• As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account.
• In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.

Get a complete career fit with Kelly.

You’re looking to keep your career moving onward and upward, and we’re here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.