Recruiter Coordinator

Kforce Inc; San Antonio (TX); Sur place; USD 45 000 - 65 000; Plein temps

Avantages offerts par ce poste

Medical/dental/vision insurance

HSA

FSA

401(k)

Life insurance

Disability insurance

PTO

Résumé du poste

Kforce is seeking a Recruiter Coordinator in San Antonio, TX to support high-volume recruiting. You will schedule interviews across time zones, coordinate travel, and provide administrative support to recruiters to keep the process moving smoothly.

The role requires a High School diploma or GED and 2 years in staffing or HR. You must be highly organized, able to protect confidential information, and proficient with Microsoft Office and Outlook; Workday ATS or similar systems and travel bookings

Qualifications

• High School diploma or GED required.
• Minimum 2 years in staffing, HR, or related field.
• Strong organizational, communication, and confidentiality skills.
• Proficiency with MS Office and Outlook; experience with calendaring software.

Responsabilités

• Schedule interviews across multiple time zones and arrange travel when needed.
• Coordinate recruiting events and prepare materials.
• Guide candidates through onboarding with timely updates on status.
• Maintain ATS data accuracy and ensure confidentiality.
• Support recruiters with offers, onboarding materials, and expense reports.
• Track metrics and assist with operational reports.
• Identify process improvements for interview lifecycle.

Connaissances

Organizational skills

Time management

Communication skills

Confidentiality

MS Office & Outlook

Attention to detail

Cross-functional coordination

Formation

High School diploma/GED

Outils

Workday

Concur

Description du poste

Responsibilities

Kforce has a client in San Antonio, TX that is seeking a Recruiter Coordinator. Duties:

• Ensures risks associated with business activities are effectively identified, measured, monitored, and controlled in accordance with risk and compliance policies and procedures
• Schedules and coordinates interviews across multiple time zones, including arranging travel, lodging, transportation, and preparing detailed itineraries when required
• Runs logistics for recruiting activities and events (e.g., job fairs, campus or early talent programs, and virtual events), including preparation and shipment of materials
• Guides candidates through the recruitment and onboarding process by providing timely updates on application status and interview details, ensuring a seamless and positive candidate experience
• Maintains accurate and up-to-date requisition and candidate data in the Applicant Tracking System (ATS), ensuring data integrity, compliance with company policies, and adherence to legal requirements; Safeguard sensitive candidate information and uphold confidentiality standards
• Initiates and manages pre-employment background checks, drug screenings, and onboarding activities, ensuring smooth transitions for new hires
• Provides direct administrative support to recruiters, including creating offer letters, preparing onboarding materials, and handling expense reports
• Tracks recruitment/onboarding metrics and assists with preparation and maintenance of operational reports, providing data to assist decision making and progress against goals
• Finds opportunities to streamline interview lifecycle and onboarding processes, improve the candidate and hiring leader experience, and contribute to the development of best practices
• Collaborates closely with recruiters, hiring leaders, and external partners to troubleshoot scheduling conflicts, resolve process issues, and ensure alignment on expectations and timelines

Requirements

• High School diploma/GED or equivalent
• 2 years of progressive work experience in staffing, human resources, administrative support, account relationship management, or a related field
• Strong organizational and time management skills with the ability to prioritize tasks, manage multiple calendars, and meet deadlines in a fast-paced environment
• Strong communication and interpersonal skills, with the ability to build positive relationships and a commitment to delivering a high-quality candidate and hiring leader experience
• Ability to maintain confidentiality and handle sensitive information with discretion
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and experience working with Outlook or other calendaring software
• Strong attention to detail and accuracy, with experience coordinating cross-functional tasks or projects

What Sets You Apart

• Experience as a recruiter or recruiting coordinator supporting high volume recruiting efforts
• Experience working with a Candidate Applicant Tracking System (ATS) (ideally Workday)
• Experience with talent acquisition candidate screening and recruiting processes (to include applicable laws and regulations)
• Experience with coordination of business travel and Business Travel/Expense (T&E) Management Software such as Concur
• Experience with recruiting CRM platforms like EightfoldAI, or similar platform
• Ability to deliver exceptional communication and experiences to candidates, hiring leaders and recruiting staff
• US military experience through military service or a military spouse/domestic partner

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.