HR Clerk - (On-site)

JAFRA Cosmetics International, Inc.; Lewisville (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

401K with 50% employer match on the 10

Bonus Opportunity

Flexible Spending Accounts

Employee Assistance Program

Job summary

JAFRA Cosmetics International, Inc. seeks an HR Clerk to perform HR support duties including performance and talent management, records retention, and compliance documentation.

The role involves data entry in ADP/PAN/Impact Compliance, maintaining personnel files, auditing records, and providing professional service to employees. Strong organizational skills and discretion are essential.

Qualifications

• Associates Degree or High School diploma.
• 2 years minimum clerical experience, preferably in a Human Resources department.
• Ability to manage multiple tasks concurrently.
• Demonstrated ability to maintain positive working relationships.
• Work experience in a fast-paced and ever-changing environment.

Responsibilities

• Data entry and maintenance of all 3rd party systems (ADP, PAN, Impact Compliance).
• Weekly administration of employment personnel files, maintaining up-to-date information and retention policies.
• Collect and synthesize data for HR and UPS reports.
• Assist external auditors with personnel records during audits.
• Provide professional customer service to internal and external employees.
• Support US HR teams with various projects.
• Follow up on missing HR deliverables and process invoices and POs.
• Coordinate employee events and activities and monitor attendance in ADP.

Skills

Data entry

Attention to detail

Time management

Confidentiality

English communication

Proactive problem solving

Education

Associates Degree or High School

Tools

ADP

PAN

Impact Compliance

Microsoft Office

Canva

Job description

PRIMARY FUNCTION:

The HR Clerk is responsible for performing a variety of human resources support duties related to performance management, talent management, and records retention. The majority of these duties fulfill compliance, regulatory, and/or governance requirements. The HR Clerk must be able to maintain accurate records (including personnel files), monitor incoming calls, and assist with other miscellaneous tasks. This position requires the ability to maintain various amounts of data, independence, flexibility, and compliance to directions, as brief or detailed as they may be. Due to the confidential and sensitive nature of the information encountered, discretion is also a requirement. In addition, discretion is also a requirement due to the confidential and sensitive nature of the information encountered.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Data entry and maintenance of all 3rd party systems, i.e. ADP, PAN, Impact Compliance.
• Weekly administration of employment personnel files, with focus on maintaining up-to-date information, retention policies, and file security.
• Collect and synthesize data for various Human Resources and UPS reports.
• During audit season, comply with all requests from external auditors for personnel records.
• Provide professional customer service to both internal and external employees.
• Support US HR teams with various projects as assigned.
• Perform follow-up activities for personnel missing HR deliverables
• Process department invoices and purchase orders.
• Plan and coordinate employee events and activities.
• Track and monitor attendance in ADP for hourly employees and temporary personnel.
• Liaison Jafra DC with Staffing company.
• Microsoft Office and Canva knowledge.

All other duties areas assigned.

TRAVEL: None

QUALIFICATIONS

EDUCATION: Associates Degree or High School

EXPERIENCE:

• 2 years minimum of clerical experience, preferably in a Human Resource department

• Demonstrated ability to manage multiple tasks concurrently
• Proven ability to maintain positive working relationships
• Work experience in a fast-paced and ever-changing environment

SKILLS:

• Must be able to effectively work with ambiguity
• Must have tenacity and persistence in order to complete assignments requiring inputs from multiple sources
• Strong attention to detail required
• Must be a highly organized self-starter
• Must be proactive in identifying potential issues or problems within his/her scope of responsibility
• Follow directions and think critically about the assignments given
• Ability to maintain a high level of energy, flexibility, professionalism and confidentiality
• Effective verbal and written communication skills in English.

OTHER: Billingual (English & Spanish) is a plus.

BENEFITS INCLUDE:

• Medical, Dental, Vision Insurance
• 401K with 50% employer match on the first 10% of employee contribution
• Bonus Opportunity
• Medical & Dependent Care Flexible Spending Accounts
• EAP
• 100% company sponsored AD&D Life Insurance
• Supplemental Life Insurance

… and more!