HR Clerk (On-Site)

JAFRA Cosmetics International; Lewisville (TX); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

401K with 50% employer match on the 10

Bonus Opportunity

Medical & Dependent Care Flexible SMAs

EAP

100% company-sponsored AD&D Life

Supplemental Life Insurance

Job summary

JAFRA Cosmetics International in Lewisville, TX seeks an HR Clerk to handle front-office support and HR tasks, maintaining personnel files, processing invoices, coordinating events, and ensuring compliance.

The role requires 2+ years clerical experience, an associate degree or high school diploma, strong data entry, confidentiality, and bilingual English/Spanish is a plus; candidate will engage with ADP systems and HR reporting.

Qualifications

• 2 years minimum of clerical experience, preferably in a Human Resources department.

Responsibilities

• Serve as the primary greeter and first point of contact for employees, visitors, vendors, candidates, and other guests entering the facility.
• Screen visitors to determine the purpose of their visit and direct them to the appropriate department or employee.
• Receive, sort, and distribute incoming mail, packages, and other deliveries to the appropriate departments or employees.
• Enter and maintain data in all 3rd-party systems, i.e., ADP, PAN, Impact Compliance.
• Administer employment personnel files weekly, focusing on maintaining up-to-date information, retention policies, and file security.
• Collect and synthesize data for various Human Resources and UPS reports.
• During audit season, comply with external auditor requests for personnel records.
• Provide professional customer service to both internal and external employees.
• Support US HR teams with assigned projects.
• Perform follow-up activities for personnel missing HR deliverables
• Process department invoices and purchase orders.
• Plan and coordinate employee events and activities.
• Track and monitor attendance in ADP for hourly employees and temporary personnel.
• Liaise with Jafra DC and the staffing company.
• Microsoft Office and Canva knowledge

Skills

Ambiguity handling

Tenacity

Attention to detail

Organized

Proactive problem-solving

Follow directions

Energy & confidentiality

Verbal & written English

Education

Associate's Degree

High School Diploma

Tools

Microsoft Office

Canva

Job description

PRIMARY FUNCTION

The HR Clerk performs a variety of human resources and front office support duties, including performance management, talent management, and retention records. Most of these duties meet compliance, regulatory, and/or governance requirements. The HR Clerk serves as a primary point of contact for employees, visitors, and other external parties by greeting and assisting individuals and must maintain accurate records (including personnel files), handle mail distribution, and assist with other miscellaneous tasks. This position requires the ability to maintain various amounts of data, work independently, be flexible, and comply with directions, whether brief or detailed. Because of the confidential and sensitive nature of the information encountered, discretion is also required. In addition, discretion is required due to the confidential and sensitive nature of the information encountered.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Serve as the primary greeter and first point of contact for employees, visitors, vendors, candidates, and other guests entering the facility.
• Screen visitors to determine the purpose of their visit and direct them to the appropriate department or employee.
• Receive, sort, and distribute incoming mail, packages, and other deliveries to the appropriate departments or employees.

• Enter and maintain data in all 3rd-party systems, i.e., ADP, PAN, Impact Compliance.
• Administer employment personnel files weekly, focusing on maintaining up-to-date information, retention policies, and file security.
• Collect and synthesize data for various Human Resources and UPS reports.
• During audit season, comply with external auditor requests for personnel records.
• Provide professional customer service to both internal and external employees.
• Support US HR teams with assigned projects.
• Perform follow-up activities for personnel missing HR deliverables
• Process department invoices and purchase orders.
• Plan and coordinate employee events and activities.
• Track and monitor attendance in ADP for hourly employees and temporary personnel.
• Liaise with Jafra DC and the staffing company.
• Microsoft Office and Canva knowledge

All other duties as assigned.

TRAVEL: None

QUALIFICATIONS

EDUCATION: Associate's Degree or High School

EXPERIENCE:

• 2 years minimum of clerical experience, preferably in a Human Resources department

• Demonstrated ability to manage multiple tasks concurrently
• Proven ability to maintain positive working relationships
• Work experience in a fast-paced and ever-changing environment

SKILLS:

• Must be able to effectively work with ambiguity
• Must have tenacity and persistence in order to complete assignments requiring inputs from multiple sources
• Strong attention to detail required
• Must be a highly organized self-starter
• Must be proactive in identifying potential issues or problems within his/her scope of responsibility
• Follow directions and think critically about the assignments given
• Ability to maintain a high level of energy, flexibility, professionalism and confidentiality
• Effective verbal and written communication skills in English.

OTHER: Bilingual (English & Spanish) is a plus.

BENEFITS INCLUDE

• Medical, Dental, Vision Insurance
• 401K with 50% employer match on the first 10% of employee contribution
• Bonus Opportunity
• Medical & Dependent Care Flexible Spending Accounts
• EAP
• 100% company-sponsored AD&D Life Insurance
• Supplemental Life Insurance

... and more!