HR Clerk & Front Desk Coordinator

County of San Juan (NM); New Mexico; On-site; USD 36,000 - 48,000; Full time

Job summary

County of San Juan (NM) seeks an HR Administrative Assistant to provide clerical support to the Human Resources Department, handle front-office duties, assist with recruitment and onboarding, and manage personnel records with confidentiality.

Qualifications include a high school diploma or GED, 1 year of administrative and customer service experience, and a NM driver’s license. Hours are Mon–Thu, 7:00 am–5:30 pm, in office.

Qualifications

• High School Diploma or GED required; college degree in HR or related field preferred.
• 1 year of administrative/clerical office experience.
• 1 year of direct, front-facing customer service experience.
• Valid New Mexico driver's license or ability to obtain within 6 months.

Responsibilities

• Provide front-office support, monitor HR lobby, and direct visitors.
• Review and route incoming communications; inform staff of HR matters.
• Explain employment process, job opportunities, and general HR requirements.
• Schedule appointments, meetings, training, and testing.
• Perform routine mail runs and distribute correspondence.
• Monitor and replenish office and HR supplies; notify staff as needed.
• Assist with recruitment materials and recruitment events.
• Assist with initial review of applications for minimum qualifications.
• Prepare onboarding materials and new hire orientation materials.
• Assist with I-9 records compliance and employment eligibility.
• Back up HRIS, E-Verify, and employment verification processes.
• Back up identification card system tasks including photos and cards.
• Create and file new hire personnel files; maintain confidentiality.
• Support personnel file access, copying, and filing; aid with file audits.
• Assist with routine personnel actions and data entry as directed.
• Support MVD Driver Monitoring Program information entry and follow-up.
• Prepare periodic HR reports and respond to information requests.
• Distribute monthly reports on promotions, transfers, and hires.

Skills

Front-office support

Customer service

Record keeping

Data entry

Confidential information handling

Education

High School Diploma or GED

HR-related college degree preferred

Tools

ERP system

I-9 records handling

Job description

County of San Juan (NM) seeks an HR Administrative Assistant to provide clerical support to the Human Resources Department, handle front-office duties, assist with recruitment and onboarding, and manage personnel records with confidentiality.

Qualifications include a high school diploma or GED, 1 year of administrative and customer service experience, and a NM driver’s license. Hours are Mon–Thu, 7:00 am–5:30 pm, in office.