Human Resources Clerk

SAN-Juan-County,-Nm; New Mexico; On-site; USD 36,000 - 48,000; Full time

Job summary

San Juan County in New Mexico is seeking an administrative HR support specialist to assist with recruitment, onboarding, personnel records, benefits and retirement administration. The role involves front-office duties, data entry, and maintaining confidential HR information in an office environment.

Responsibilities include monitoring the HR lobby, coordinating communications, preparing onboarding materials, and supporting recruitment events.

Qualifications

• High School Diploma or GED equivalent. College degree in human resources or closely related field is preferred.
• One (1) year of administrative and/or clerical office experience.
• One (1) year of experience providing direct, front-facing customer service to employees, applicants, customers, clients, or members of the public in a professional setting.

Responsibilities

• Provide front-office support to include monitoring the HR lobby, stopping and directing visitors.
• Review incoming phone and paper communications and disperse to the appropriate staff.
• Provide information to applicants, employees, and the public regarding the County's employment application process, job opportunities, general requirements, and other routine HR-related matters.
• Schedule appointments, meetings, training sessions, and testing activities as directed.
• Perform routine mail runs and distribute incoming and outgoing correspondence.
• Monitor office supplies and HR materials, including copier supplies, identification card materials, orientation materials, and other commonly used supplies.
• Assist with preparing recruitment materials, coordinating applicant communications, and supporting recruitment events and initiatives.
• May assist with the initial review of applications for minimum qualifications as directed under the observation of HR Generalists and in accordance with established recruitment procedures.
• Prepare onboarding materials and new hire orientation materials.
• Assist with collection of employment eligibility documentation and file/maintain I-9 records in accordance with established procedures.
• Back up to HRIS Specialist E-Verify system submittal and compliance.
• Process employment verification requests in accordance with County procedures.
• Backup for County identification card system including taking and uploading photographs and creating and distributing identification cards.
• Create new hire personnel files and accurately place in the folder and placed in file room in a timely and efficient manner.
• Shall maintain the confidentiality, security, and integrity of all sensitive HR information while working at workstation and when away from workstation.
• Assist with personnel file access, copy requests, and checkout procedures and refile returned files.
• Maintain organized filing systems and may be asked to assist with file audits.
• Under guidance of specialists assist with personnel and benefit file maintenance, file room upkeep, including placing documents into files.
• Assist with routine personnel action processing and data entry as directed.
• Assist with the MVD Driver Monitoring Program by entering and maintaining required information and following up on out-of-state driver's license information as directed.
• Assist with basic HR reports and information requests.
• Prepare and distribute monthly report regarding promotions, transfers, and new hires or re-hires to designated personnel.
• Assist with preparing PERA-related paperwork for new and re-hires
• May assist with benefit related administrative tasks.
• Working effectively both independently and as a member of a team.
• Perform other related duties as assigned.

Skills

Customer service

Office administration

Data entry

HR support

Education

High School Diploma or GED

College degree in HR or related field (preferred)

Tools

ERP system

MS Office

I-9 compliance tools

Job description

Under general supervision of the Deputy Human Resources Director, performs a variety of administrative and clerical duties to support the Human Resources Department. Provides customer service to County employees, applicants, and the public; assists with recruitment, onboarding, personnel records, benefits and retirement administration; maintains confidential information and records; and provides general administrative support to the Human Resources team.

Position is located at 100 S. Oliver Dr., Aztec, NM 87410. Hours are Monday through Thursday, in office, from 7:00 am to 5:30 pm. (4 days/ 10 hours per day).

• High School Diploma or GED equivalent. College degree in human resources or closely related field is preferred.
• One (1) year of administrative and/or clerical office experience.
• One (1) year of experience providing direct, front-facing customer service to employees, applicants, customers, clients, or members of the public in a professional setting.
• Valid State of New Mexico Driver's license or able to obtain within six (6) months of employment.

• Work is performed in an office environment; may be subject to repetitive motion such as typing, data entry and vision to monitor; may be subject to extended periods of intense concentration in the review of documents and reports.
• The noise level in the work environment is usually moderate.
• Work schedule for this position may include working on religious holidays.
• Utilize, process, and navigate the County’s electronic ERP system as necessary and appropriate based on the needs and requirements of this position.

The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks.

• Provide front-office support to include monitoring the HR lobby, stopping and directing visitors.
• Review incoming phone and paper communications and disperse to the appropriate staff.
• Provide information to applicants, employees, and the public regarding the County's employment application process, job opportunities, general requirements, and other routine HR-related matters.
• Schedule appointments, meetings, training sessions, and testing activities as directed.
• Perform routine mail runs and distribute incoming and outgoing correspondence.
• Monitor office supplies and HR materials, including copier supplies, identification card materials, orientation materials, and other commonly used supplies. Notify appropriate staff when supplies need to be replenished.
• Assist with preparing recruitment materials, coordinating applicant communications, and supporting recruitment events and initiatives.
• May assist with the initial review of applications for minimum qualifications as directed under the observation of HR Generalists and in accordance with established recruitment procedures.
• Prepare onboarding materials and new hire orientation materials.
• Assist with collection of employment eligibility documentation and file/maintain I-9 records in accordance with established procedures.
• Back up to HRIS Specialist E-Verify system submittal and compliance.
• Process employment verification requests in accordance with County procedures.
• Backup for County identification card system including taking and uploading photographs and creating and distributing identification cards.
• Create new hire personnel files and accurately place in the folder and placed in file room in a timely and efficient manner. Shall maintain the confidentiality, security, and integrity of all sensitive HR information while working at workstation and when away from workstation.
• Assist with personnel file access, copy requests, and checkout procedures and refile returned files.
• Maintain organized filing systems and may be asked to assist with file audits.
• Under guidance of specialists assist with personnel and benefit file maintenance, file room upkeep, including placing documents into files.
• Assist with routine personnel action processing and data entry as directed.
• Assist with the MVD Driver Monitoring Program by entering and maintaining required information and following up on out-of-state driver's license information as directed.
• Assist with basic HR reports and information requests.
• Prepare and distribute monthly report regarding promotions, transfers, and new hires or re-hires to designated personnel.
• Assist with preparing PERA-related paperwork for new and re-hires
• May assist with benefit related administrative tasks.
• Working effectively both independently and as a member of a team.
• Perform other related duties as assigned.