HR Administrative Clerk & Recruitment Support

SAN-Juan-County,-Nm; New Mexico; Presencial; USD 36.000 - 48.000; Jornada completa

Descripción de la vacante

San Juan County in New Mexico is seeking an administrative HR support specialist to assist with recruitment, onboarding, personnel records, benefits and retirement administration. The role involves front-office duties, data entry, and maintaining confidential HR information in an office environment.

Responsibilities include monitoring the HR lobby, coordinating communications, preparing onboarding materials, and supporting recruitment events.

Formación

• High School Diploma or GED equivalent. College degree in human resources or closely related field is preferred.
• One (1) year of administrative and/or clerical office experience.
• One (1) year of experience providing direct, front-facing customer service to employees, applicants, customers, clients, or members of the public in a professional setting.

Responsabilidades

• Provide front-office support to include monitoring the HR lobby, stopping and directing visitors.
• Review incoming phone and paper communications and disperse to the appropriate staff.
• Provide information to applicants, employees, and the public regarding the County's employment application process, job opportunities, general requirements, and other routine HR-related matters.
• Schedule appointments, meetings, training sessions, and testing activities as directed.
• Perform routine mail runs and distribute incoming and outgoing correspondence.
• Monitor office supplies and HR materials, including copier supplies, identification card materials, orientation materials, and other commonly used supplies.
• Assist with preparing recruitment materials, coordinating applicant communications, and supporting recruitment events and initiatives.
• May assist with the initial review of applications for minimum qualifications as directed under the observation of HR Generalists and in accordance with established recruitment procedures.
• Prepare onboarding materials and new hire orientation materials.
• Assist with collection of employment eligibility documentation and file/maintain I-9 records in accordance with established procedures.
• Back up to HRIS Specialist E-Verify system submittal and compliance.
• Process employment verification requests in accordance with County procedures.
• Backup for County identification card system including taking and uploading photographs and creating and distributing identification cards.
• Create new hire personnel files and accurately place in the folder and placed in file room in a timely and efficient manner.
• Shall maintain the confidentiality, security, and integrity of all sensitive HR information while working at workstation and when away from workstation.
• Assist with personnel file access, copy requests, and checkout procedures and refile returned files.
• Maintain organized filing systems and may be asked to assist with file audits.
• Under guidance of specialists assist with personnel and benefit file maintenance, file room upkeep, including placing documents into files.
• Assist with routine personnel action processing and data entry as directed.
• Assist with the MVD Driver Monitoring Program by entering and maintaining required information and following up on out-of-state driver's license information as directed.
• Assist with basic HR reports and information requests.
• Prepare and distribute monthly report regarding promotions, transfers, and new hires or re-hires to designated personnel.
• Assist with preparing PERA-related paperwork for new and re-hires
• May assist with benefit related administrative tasks.
• Working effectively both independently and as a member of a team.
• Perform other related duties as assigned.

Conocimientos

Customer service

Office administration

Data entry

HR support

Educación

High School Diploma or GED

College degree in HR or related field (preferred)

Herramientas

ERP system

MS Office

I-9 compliance tools

Descripción del empleo

San Juan County in New Mexico is seeking an administrative HR support specialist to assist with recruitment, onboarding, personnel records, benefits and retirement administration. The role involves front-office duties, data entry, and maintaining confidential HR information in an office environment.

Responsibilities include monitoring the HR lobby, coordinating communications, preparing onboarding materials, and supporting recruitment events.