HR Assistant / Front Desk Coordinator

Digital Room; Arlington (TX); On-site; USD 25,000 - 32,000; Full time

Benefits offered by this job

Health and Dental Coverage

401(k) Employer Match

Life Insurance

AD&D Insurance

Flexible Spending Account

Paid Holidays and PTO

Employee Discounts

Training and Certifications

Wellness Events

Job summary

Digital Room in Arlington, TX is hiring an HR Assistant / Front Desk Coordinator for our plant. Schedule: Monday to Friday, 8:00 AM to 4:30 PM. Salary: $18.00–$23.00 per hour, based on experience and qualifications.

You will welcome visitors, support HR processes including onboarding and training coordination, and maintain confidential personnel files. Ideal candidates have a high school diploma, administrative or HR experience, and bilingual English/Spanish.

Qualifications

• High school diploma or GED required; HR or business admin coursework is preferred.
• At least one year of administrative, HR, customer service, clerical, or receptionist experience preferred.
• Bilingual English/Spanish preferred with professional communication.
• Experience using ADP or similar HRIS preferred.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); SharePoint experience preferred.
• Strong organizational, recordkeeping, and time-management skills with attention to detail.
• Ability to handle confidential information professionally.

Responsibilities

• Welcome applicants, employees, vendors, and visitors and direct inquiries.
• Answer routine questions and escalate complex matters.
• Maintain confidential HR records, including I-9s and onboarding documents.
• Support recruiting and onboarding, including candidate communication and background checks.
• Coordinate employee training and track attendance.
• Prepare site communications and support engagement activities.
• Run HR reports and ensure data accuracy.
• Support employee-relations investigations and note-taking.
• Maintain HR storage areas and supplies; update related records.
• Provide administrative support for HR projects and audits.

Skills

Administrative support

HRIS experience

Bilingual English/Spanish

MS Office proficiency

Confidentiality and discretion

Communication skills

Education

High school diploma or GED

HR or Business Administration certification preferred

Tools

ADP or HRIS

SharePoint

Job description

We are actively hiring for the position of HR Assistant / Front Desk Coordinator for our plant in Arlington, TX.

Schedule: Monday to Friday, 8:00 AM to 4:30 PM

Salary: $18.00–$23.00 per hour, based on experience and qualifications.

Duties & Responsibilities

• Welcome applicants, employees, vendors, and visitors; determine needs and notify appropriate contacts.
• Answer routine applicant, visitor, and employee questions; escalate complex matters as needed.
• Maintain confidential electronic personnel files and HR records, including I-9s, personnel actions, onboarding, medical, and termination documents.
• Support recruiting and onboarding, including candidate communication, background-screen requests, new-hire materials, documentation, filing, and data entry.
• Coordinate assigned employee training, including scheduling, communication, tracking, and recordkeeping.
• Prepare the monthly site newsletter and support employee engagement activities, recognition programs, and site events.
• Run and distribute assigned HR reports, ensuring accuracy and confidentiality.
• Support employee-relations investigations by taking notes, coordinating attendance, and directing employees to meetings as requested.
• Maintain HR storage areas, monitor inventory, issue approved supplies, and update related records.
• Provide administrative support for HR projects, audits, and other duties as assigned.
  
  

Qualifications

• High school diploma or GED equivalent required; additional coursework or certification in Human Resources or Business Administration preferred.
• At least one year of administrative, human resources, customer service, clerical, or receptionist experience preferred.
• Bilingual English/Spanish preferred, with the ability to communicate clearly and professionally with employees, applicants, visitors, and vendors.
• Experience using ADP or a comparable HRIS preferred.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint; experience using SharePoint preferred.
• Strong organizational, recordkeeping, time-management, and follow-through skills with close attention to detail.
• Ability to maintain the highest level of confidentiality and handle sensitive employee information with professionalism and discretion.
• Excellent verbal and written communication skills and a professional, service-oriented approach.
• Ability to work independently and collaboratively, manage multiple priorities, and adapt to changing needs in a fast-paced environment.
• Ability to exercise sound judgment, recognize when a matter requires escalation, and meet established deadlines
  
  

For further information on the Digital Room, please explore our website www.digitalroominc.com

What are the perks and benefits of working at Digital Room?

• Collaborate with leading print professionals in a fast-paced, high-tech, safe, and enjoyable environment
• Competitive pay and growth opportunities.
• Comprehensive health, dental, and vision coverage (location-specific).
• Employer match 401(k) up to limits.
• Company-sponsored Life and AD&D Insurance.
• Flexible Spending Account and voluntary benefits.
• Paid holidays and PTO.
• Employee discounts on all products.
• Company-sponsored training and certifications.
• Fun workplace and wellness events, and more
  
  

Please note: Actual compensation within the range will depend on various factors including the individual’s skills, experience, qualifications, and applicable laws.