HR Assistant / Front Desk Coordinator

ADP, Inc.; Arlington (TX); On-site; USD 25,000 - 32,000; Full time

Benefits offered by this job

Competitive pay

Health benefits

401(k) employer match

Paid holidays and PTO

Employee discounts

Training and certifications

Job summary

Digital Room in Arlington, TX is hiring an HR Assistant / Front Desk Coordinator to manage administrative HR tasks and frontline duties. The role supports recruiting, onboarding, records, and interdepartmental coordination.

The position requires strong organization, confidentiality, and bilingual English/Spanish communication. Posture for a fast-paced environment with a Monday–Friday schedule and regular interactions with staff and visitors.

Qualifications

• High school diploma or GED required; HR or business admin coursework preferred.
• Experience in administrative, HR, customer service, clerical, or receptionist role desired.
• Bilingual English/Spanish preferred, with clear professional communication.

Responsibilities

• Welcome applicants, employees, vendors, and visitors and direct to contacts.
• Answer routine questions and escalate complex matters as needed.
• Maintain confidential HR files and records (I-9s, onboarding, etc.).
• Support recruiting, onboarding, and data entry tasks.
• Coordinate training, scheduling, and recordkeeping.
• Prepare monthly site newsletter and assist with engagement activities.
• Execute HR reports accurately and confidentially.
• Assist in employee-relations investigations and meetings.
• Manage HR storage areas and inventory; update records.
• Provide administrative support for HR projects and audits.

Skills

Bilingual Eng/Span

Organizational skills

Communication

Professionalism

Discretion/confidentiality

Education

High school diploma or GED

Tools

ADP

Microsoft Office (Outlook, Word, Excel, PowerPoint)

SharePoint

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

HR Assistant / Front Desk Coordinator

Hourly - Full Time Arlington, TX, US

2 days ago Requisition ID: 1521

Salary Range: $18.00 To $23.00 Hourly

We are actively hiring for the position of HR Assistant / Front Desk Coordinator for our plant in Arlington, TX.

Schedule: Monday to Friday, 8:00 AM to 4:30 PM

Salary: $18.00–$23.00 per hour, based on experience and qualifications.

Duties & Responsibilities

• Welcome applicants, employees, vendors, and visitors; determine needs and notify appropriate contacts.
• Answer routine applicant, visitor, and employee questions; escalates complex matters as needed.
• Maintain confidential electronic personnel files and HR records, including I-9s, personnel actions, onboarding, medical, and termination documents.
• Support recruiting and onboarding, including candidate communication, background-screen requests, new-hire materials, documentation, filing, and data entry.
• Coordinate assigned employee training, including scheduling, communication, tracking, and recordkeeping.
• Prepare the monthly site newsletter and support employee engagement activities, recognition programs, and site events.
• Run and distribute assigned HR reports, ensuring accuracy and confidentiality.
• Support employee-relations investigations by taking notes, coordinating attendance, and directing employees to meetings as requested.
• Maintain HR storage areas, monitor inventory, issue approved supplies, and update related records.
• Provide administrative support for HR projects, audits, and other duties as assigned.

Qualifications

• High school diploma or GED equivalent required; additional coursework or certification in Human Resources or Business Administration preferred.
• At least one year of administrative, human resources, customer service, clerical, or receptionist experience preferred.
• Bilingual English/Spanish preferred, with the ability to communicate clearly and professionally with employees, applicants, visitors, and vendors.
• Experience using ADP or a comparable HRIS preferred.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint; experience using SharePoint preferred.
• Strong organizational, recordkeeping, time-management, and follow-through skills with close attention to detail.
• Ability to maintain the highest level of confidentiality and handle sensitive employee information with professionalism and discretion.
• Excellent verbal and written communication skills and a professional, service-oriented approach.
• Ability to work independently and collaboratively, manage multiple priorities, and adapt to changing needs in a fast-paced environment.
• Ability to exercise sound judgment, recognize when a matter requires escalation, and meet established deadlines

What are the perks and benefits of working at Digital Room?

• Collaborate with leading print professionals in a fast-paced, high-tech, safe, and enjoyable environment
• Competitive pay and growth opportunities.
• Comprehensive health, dental, and vision coverage (location-specific).
• Employer match 401(k) up to limits.
• Company-sponsored Life and AD&D Insurance.
• Flexible Spending Account and voluntary benefits.
• Paid holidays and PTO.
• Employee discounts on all products.
• Company-sponsored training and certifications.
• Fun workplace and wellness events, and more

Please note: Actual compensation within the range will depend on various factors including the individual’s skills, experience, qualifications, and applicable laws.