HR Administrator | I-9/E-Verify Specialist

System One, Inc.; Pittsburgh (Allegheny County); On-site; USD 45,000 - 65,000; Full time

Job summary

System One, Inc. seeks a Human Resources Administrator in Pittsburgh, onsite. You will support HR operations, manage I-9 and E-Verify processes, and assist with audits, data entry, and recordkeeping across the HR function.

The role emphasizes accuracy, confidentiality, and strong communication as you respond to inquiries and help field personnel with procedural questions while contributing to team projects.

Qualifications

• 2–3 years of prior experience in a Human Resources environment.
• Proficient in MS Office applications (Word, Excel, PowerPoint, Outlook).
• Strong attention to detail and high-quality data entry skills.
• Excellent verbal and written communication skills.
• Ability to handle multiple priorities and adapt to changing work demands.
• Familiarity with I-9 and E-Verify requirements; experience with ADP Systems or EV5 is a plus.
• Ability to maintain confidentiality and provide high-level customer service.

Responsibilities

• Monitor and ensure accuracy of I-9 and E-Verify programs for all hires, including rehires, to ensure employment eligibility following federal and state requirements.
• Track, monitor, and audit Form I-9 and E-Verify compliance, identifying and addressing exceptions.
• Respond to inquiries via email in the I-9 and HR mailboxes and support field personnel with procedural questions regarding I-9 and E-Verify.
• Notify and coach personnel on I-9 and E-Verify requirements, providing training to new and current staff as needed.
• Assist with internal HR audits, recordkeeping, and file maintenance, including off-site storage preparations.
• Attend departmental meetings and contribute to team initiatives and projects.
• Perform additional clerical and administrative tasks as assigned by the Human Resources Manager.
• Audit HR entries in ADP Enterprise HR EV5 system as necessary.

Skills

HR administration

Attention to detail

Verbal & written communication

Multi-tasking

Tools

ADP EV5

MS Office

Job description

System One, Inc. seeks a Human Resources Administrator in Pittsburgh, onsite. You will support HR operations, manage I-9 and E-Verify processes, and assist with audits, data entry, and recordkeeping across the HR function.

The role emphasizes accuracy, confidentiality, and strong communication as you respond to inquiries and help field personnel with procedural questions while contributing to team projects.