Human Resources Administrator

System One, Inc.; Pittsburgh (Allegheny County); On-site; USD 45,000 - 65,000; Full time

Job summary

System One, Inc. seeks a Human Resources Administrator in Pittsburgh, onsite. You will support HR operations, manage I-9 and E-Verify processes, and assist with audits, data entry, and recordkeeping across the HR function.

The role emphasizes accuracy, confidentiality, and strong communication as you respond to inquiries and help field personnel with procedural questions while contributing to team projects.

Qualifications

• 2–3 years of prior experience in a Human Resources environment.
• Proficient in MS Office applications (Word, Excel, PowerPoint, Outlook).
• Strong attention to detail and high-quality data entry skills.
• Excellent verbal and written communication skills.
• Ability to handle multiple priorities and adapt to changing work demands.
• Familiarity with I-9 and E-Verify requirements; experience with ADP Systems or EV5 is a plus.
• Ability to maintain confidentiality and provide high-level customer service.

Responsibilities

• Monitor and ensure accuracy of I-9 and E-Verify programs for all hires, including rehires, to ensure employment eligibility following federal and state requirements.
• Track, monitor, and audit Form I-9 and E-Verify compliance, identifying and addressing exceptions.
• Respond to inquiries via email in the I-9 and HR mailboxes and support field personnel with procedural questions regarding I-9 and E-Verify.
• Notify and coach personnel on I-9 and E-Verify requirements, providing training to new and current staff as needed.
• Assist with internal HR audits, recordkeeping, and file maintenance, including off-site storage preparations.
• Attend departmental meetings and contribute to team initiatives and projects.
• Perform additional clerical and administrative tasks as assigned by the Human Resources Manager.
• Audit HR entries in ADP Enterprise HR EV5 system as necessary.

Skills

HR administration

Attention to detail

Verbal & written communication

Multi-tasking

Tools

ADP EV5

MS Office

Job description

Job Title: Human Resources Administrator
Location: Pittsburgh, PA
Type: Direct Hire
Work Model: Onsite

Overview

The Human Resources Administrator is responsible for providing Human Resources support to assigned functional areas of the HR department for the Company. Principally responsible for the monitoring and first point of contact for I-9 and E-Verify Program. This role provides administrative support to human resources function as needed including auditing, data entry, record keeping, and file maintenance.

Responsibilities

• Monitor and ensure accuracy of I-9 and E-Verify programs for all hires, including rehires, to ensure employment eligibility following federal and state requirements.
• Track, monitor, and audit Form I-9 and E-Verify compliance, identifying and addressing exceptions.
• Respond to inquiries via email in the I-9 and HR mailboxes and support field personnel with procedural questions regarding I-9 and E-Verify.
• Notify and coach personnel on I-9 and E-Verify requirements, providing training to new and current staff as needed.
• Assist with internal HR audits, recordkeeping, and file maintenance, including off-site storage preparations.
• Attend departmental meetings and contribute to team initiatives and projects.
• Perform additional clerical and administrative tasks as assigned by the Human Resources Manager.
• Audit HR entries in ADP Enterprise HR EV5 system as necessary.

Requirements

• 2 to 3 years of prior experience in a Human Resources environment.
• Proficient in MS Office applications (Word, Excel, PowerPoint, Outlook).
• Strong attention to detail and high-quality data entry skills.
• Excellent verbal and written communication skills.
• Ability to handle multiple priorities and adapt to changing work demands.
• Familiarity with I-9 and E-Verify requirements; experience with ADP Systems or EV5 is a plus.
• Ability to maintain confidentiality and provide high-level customer service.

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.