HRIS Assistant: Data-Driven HR Operations & Reporting

Pittsburgh, PA; Pittsburgh (Allegheny County); On-site; USD 80,000 - 99,000; Full time

Job summary

The City of Pittsburgh is seeking an Assistant, HRIS to support data entry for employment changes, process new hires, promotions, transfers and separations, and perform system hygiene across HRIS platforms.

You will assist with staffing and recruitment activities, run reports, maintain records, manage HR email queues, and collaborate with departments to ensure data integrity and compliance.

Qualifications

• High School Diploma or GED required.
• Associate’s or Bachelor’s Degree in Human Resources or Information Systems preferred.

Responsibilities

• Assist with data entry for employment changes (new hires, promotions, transfers, separations).
• Maintain system hygiene across HRIS databases and run reports.
• Enter data into HRIS and ensure accuracy of demographic information.
• Administer ID badge requests for new hires and current staff.
• Respond to HRIS inquiries in a timely, customer-focused manner.
• Audit and organize personnel records, both digital and physical.
• Support recruitment and staffing decisions with data entry and reporting.
• Manage communications from HR email accounts.

Skills

Data entry

HRIS software

Analytical skills

Microsoft Office

Communication

Confidentiality

Diversity & inclusion

Time management

Education

High School Diploma or GED

Associate’s or Bachelor's in HR or IS (preferred)

Tools

Munis

Frontline

Job description

The City of Pittsburgh is seeking an Assistant, HRIS to support data entry for employment changes, process new hires, promotions, transfers and separations, and perform system hygiene across HRIS platforms.

You will assist with staffing and recruitment activities, run reports, maintain records, manage HR email queues, and collaborate with departments to ensure data integrity and compliance.