HR Assistant

Accentuate Staffing; Morrisville (NC); On-site; USD 60,000 - 80,000; Full time

Job summary

Accentuate Staffing is seeking an experienced HR professional to support a temporary project focused on reviewing and reconciling employee Form I-9 records. The role involves handling records across paper files and Workday, verifying eligibility, and confirming E-Verify processing status.

The ideal candidate will bring hands-on Form I-9 administration experience, attention to detail, ability to work independently, and strong documentation skills to ensure accurate, auditable records for audits.

Qualifications

• HHands-on Form I-9 administration and employment eligibility verification.
• Working knowledge of E-Verify and I-9 completion/correction processes.
• Experience auditing, reconciling, and maintaining HR records across HRIS and paper files.
• Familiarity with Workday HRIS and related systems.
• Strong attention to detail and ability to handle confidential information.
• Excellent written communication and documentation skills.
• Ability to work independently on a defined project and meet deadlines.

Responsibilities

• Review Form I-9 records in paper, Workday, and other records.
• Reconcile duplicate records and identify missing, incomplete, or improperly maintained documentation.
• Verify E-Verify case status and identify employees whose cases may require review or follow-up.
• Document discrepancies and maintain an organized tracking system to monitor progress.
• Work with HR and other stakeholders to resolve documentation gaps per procedures.
• Identify potential compliance issues and elevate complex cases to HR leadership.
• Help ensure I-9 records are securely stored and organized for audits.
• Provide a summary of findings and recommended next steps at project end.

Skills

I-9 administration

Employment eligibility verification

E-Verify

Workday HRIS

Record auditing

Attention to detail

Documentation skills

Confidential information handling

Independent project management

Tools

Workday HRIS

Job description

Accentuate Staffing is seeking an experienced HR professional to support a temporary project focused on reviewing and reconciling employee Form I-9 records. The organization maintains I-9 documentation in multiple formats and systems, including paper files and Workday, and needs assistance verifying record accuracy, identifying missing or incomplete documentation, and confirming E-Verify processing status. The ideal candidate will have hands‑on experience with Form I-9 compliance, employment eligibility verification, and E-Verify.

Responsibilities:

• Review existing Form I-9 records maintained in paper files, Workday, and other applicable records.
• Reconcile duplicate records and identify missing, incomplete, inconsistent, or improperly maintained documentation.
• Verify E-Verify case status and identify employees whose cases may require review or follow-up.
• Document discrepancies and maintain an organized tracking system to monitor review progress and outstanding items.
• Work with HR and other internal stakeholders to obtain information and resolve documentation gaps in accordance with established procedures.
• Identify potential compliance issues and elevate complex cases or questions to the appropriate HR leadership.
• Help ensure I-9 records are accurately maintained, securely stored, and organized for future audits.
• Provide a summary of findings, outstanding issues, and recommended next steps at the conclusion of the project.

Requirements:

• Previous hands‑on experience with Form I-9 administration and employment eligibility verification.
• Working knowledge of E-Verify and the I-9 completion and correction process.
• Experience reviewing, auditing, and reconciling employee records across HRIS platforms and paper files.
• Working experience with Workday HRIS.
• Strong attention to detail, organizational skills, and ability to identify documentation discrepancies.
• Ability to handle confidential employee information appropriately.
• Strong written communication and documentation skills.
• Ability to work independently, manage a defined project, and meet deadlines.