HR Administrator

Randstad USA; San Clemente (CA); On-site; USD 75,000 - 80,000; Full time

Job summary

Randstad USA in San Clemente, CA is seeking a proactive HR Administrator/Generalist to join a collaborative HR team. You will manage the full employee lifecycle, support onboarding, and assist with benefits and recruiting processes in a hands-on, roll-up-your-sleeves role.

The role requires 2–4 years HR experience, Paylocity proficiency, and a strong emphasis on confidentiality. On-site work in San Clemente, CA is expected.

Qualifications

• 2–4 years of HR experience at Administrator/Generalist level.
• Hands-on experience with Paylocity HRIS and intermediate/advanced Excel skills.
• High discretion and proven background handling confidential personnel information.

Responsibilities

• Maintain employee records and lifecycle data using Paylocity and Excel.
• Facilitate end-to-end onboarding and new hire onboarding compliance.
• Support recruitment processes, coordinate interviews, track applicant pipelines, and assist with candidate communications.
• Assist with day-to-day benefits administration and respond to routine inquiries.
• Maintain confidentiality and compliance regarding sensitive compensation and employee data.
• Support internal engagement programs and cross-functional projects, including time-saving AI workflows.

Skills

Communication skills

Discretion

Teamwork

Agile mindset

Education

High School

Tools

Paylocity

Excel

Job description

About the Opportunity

Join a stable, highly innovative organization of under 400 employees headquartered in South Orange County. Operating with exceptional business continuity through recent corporate expansions, the leadership team champions advanced technology, modern automation, and workflow efficiency.

We are seeking a proactive, tech-curious HR Administrator / HR Generalist to join a close-knit, highly collaborative human resources team. If you thrive in a roll‑up-your‑sleeves environment where you gain hands‑on exposure across the full employee lifecycle, this role is for you.

Key Responsibilities

• HR Systems & Administration: Maintain employee records, reporting, and lifecycle data using Paylocity and Excel. Help test and implement proprietary digital workflows, including custom onboarding apps.
• Onboarding & Employee Lifecycle: Facilitate end‑to‑end new hire orientation, onboarding compliance, and introductory milestones to ensure an exceptional first‑day experience.
• Talent Acquisition Support: Partner with recruitment leads to draft clear job descriptions, coordinate interviews, track applicant pipelines, and assist with candidate communication.
• Benefits & Inquiries: Assist with day‑to‑day benefits administration, support annual benefits guide distribution, and resolve routine employee questions.
• Confidentiality: Maintain absolute discretion and compliance regarding sensitive compensation and employee data.
• Projects & Culture: Support internal engagement programs, on‑site client hosting setups, volunteer initiatives, and special departmental projects.

Qualifications

• 2–4 years of practical HR experience (HR Administrator, Coordinator, or Generalist level).
• Hands‑on experience with HRIS platforms (Paylocity preferred) and intermediate/advanced Excel skills.
• High discretion and proven background handling confidential personnel information.
• Tech‑forward mindset—eager to learn modern tools and AI‑driven processes on the fly.
• Solid written and verbal communication skills with a team‑first, agile mindset.
• Must be able to work full‑time on‑site in San Clemente, CA (candidates should reside no more North of Irvine).

Desired Salary

salary: $75,000 - $80,000 per year

shift: First

work hours: 8 AM - 5 PM

education: High School

Additional Responsibilities

• HR Operations & Systems: Maintain employee records, system workflows, and reporting across Paylocity and Excel. Assist in testing and implementing digital tools, including a custom onboarding application.
• Onboarding & Employee Lifecycle: Facilitate end‑to‑end new hire onboarding, document processing, and orientation to deliver a seamless introductory experience for all incoming personnel.
• Talent Acquisition Support: Partner with the Talent Acquisition lead to draft job descriptions, coordinate interview schedules, manage applicant pipelines, and support candidate communications.
• Compensation & Benefits Support: Assist with routine benefits administration, coordinate annual benefits guide distribution, and serve as a reliable first point of contact for day‑to‑day employee inquiries.
• Confidentiality & Compliance: Handle highly sensitive personnel files, compensation details, and internal HR matters with absolute discretion, integrity, and compliance.
• Special Projects & Culture: Support ad‑hoc organizational initiatives, including coordinating volunteer programs, setting up on‑site client hosting studio spaces, and collaborating with cross‑functional leaders to test and adopt time‑saving AI workflows.

Skills

• Handling Confidential Information
• HRIS
• Benefits Administration
• ORIENTATIONS
• SCREENING
• Scheduling
• Adapting to Change
• Problem Solving
• Organizational Skills
• Onboarding
• Talent Acquisition
• Event Planning
• Project Coordinaton

EEO / Equal Opportunity

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Legal Compliance

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Experience

• Experienced
• 2 years

Education

• High School