HR Coordinator

AppleOne Employment Services; Encinitas (CA); On-site; USD 60,000 - 65,000; Full time

Job summary

AppleOne Employment Services seeks an HR Coordinator in the Encinitas/Solana Beach area to support benefits administration, recruiting coordination, HRIS data entry, and employee communications. The role reports to the HR Manager within a collaborative HR team.

The position emphasizes accuracy, confidentiality, and growth within a professional HR function, with exposure to international HR coordination and expatriate processes.

Qualifications

• Supports benefits administration, open enrollment, and employee records management.
• Coordinates recruiting activities and maintains HRIS data accuracy.
• Maintains confidential employee information with discretion.
• Proficient with ADP Workforce Now or similar HRIS platform.

Responsibilities

• Support open enrollment and ongoing benefits administration with the HR Manager.
• Coordinate recruiting activities: postings, resume screening, interview scheduling, candidate follow-up.
• Maintain employee personnel files and medical files with accuracy and confidentiality.
• Perform HRIS data entry in ADP Workforce Now and keep data current.
• Manage HR announcements via SharePoint and coordinate expatriate-related communications.

Skills

Benefits administration

HR coordination

Employee records

HRIS data entry

Open enrollment

Confidentiality

Communication

Education

Bachelor’s degree

Tools

ADP Workforce Now

Job description

Job Summary

A growing manufacturing organization in the Encinitas/Solana Beach, CA area is seeking an HR Coordinator for a direct hire opportunity. This role is a great fit for a Human Resources professional who enjoys a well-rounded position with exposure to benefits administration, recruiting coordination, HRIS data entry, employee records, employee communications, and international HR support.

The HR Coordinator will work closely with the HR Manager as part of a collaborative and supportive HR team. This opportunity offers stability, strong leadership, positive teamwork, and the chance to contribute to the employee experience across multiple areas of Human Resources. The environment is ideal for someone who values accuracy, confidentiality, communication, and the opportunity to grow within a professional HR function.

Key Responsibilities

• Support open enrollment and ongoing employee benefits administration in partnership with the HR Manager.
• Coordinate recruiting activities, including job postings, resume screening, interview scheduling, and candidate communication.
• Maintain employee personnel files and employee medical files with accuracy, confidentiality, and compliance awareness.
• Perform HRIS data entry in ADP Workforce Now and help ensure employee data remains current and accurate.
• Manage HR announcements and updates through SharePoint postings and content maintenance.
• Assist with expatriate employee coordination involving external partners, immigration counsel, CPA contacts, Japan headquarters, and internal leadership.

Compensation and Benefits

• Salary: $60,000 to $65,000 per year, depending on experience.
• Job Type: Direct Hire.

Required Qualifications and Skills

• Support benefits administration, open enrollment activities, and employee records management.
• Coordinate recruiting processes, including job postings, resume screening, interview scheduling, and candidate follow-up.
• Maintain HRIS data in ADP Workforce Now and support employee communications through SharePoint.
• Assist with expatriate-related coordination, including tax, immigration, real estate agreement communication, and policy updates.
• Bachelor’s degree required.
• 2+ years of Human Resources experience required.
• Experience with benefits administration, HR coordination, employee file maintenance, and HRIS data entry.
• Proficiency with ADP Workforce Now or a similar HRIS platform.
• Ability to handle confidential employee information with professionalism and discretion.
• Strong attention to detail, organization, follow-through, and written and verbal communication skills.
• Ability to work collaboratively with HR leadership, employees, external vendors, and cross-functional partners.

Preferred Qualifications

• Fluency in Japanese is preferred but not required.
• Experience translating documents from Japanese to English and English to Japanese is a plus.
• Experience supporting expatriate employees or international HR coordination is preferred.
• Experience in a manufacturing environment is helpful.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.