HR Administrator

Good Shepherd Services, Ltd; New York (NY); On-site; USD 50,000 - 55,000; Full time

Job summary

Good Shepherd Services, Ltd. is seeking an HR Administrator to provide administrative and project support to the Human Resources Department, handling employee inquiries and coordinating with the Assistant Director, Employee Relations.

Located at 305 7th Avenue, New York, NY 10001, this 35-hours-per-week, non-exempt role relies on careful handling of onboarding, clearances, ADP data, audits and cross-department collaboration with Facilities, IT and Purchasing.

Qualifications

• Bachelor’s degree preferred, high school diploma required.
• Prior HR experience is required.
• Knowledge of ADP and Clear Co is preferred.
• Proficiency in Word, Excel and PowerPoint.
• Excellent spelling and grammar; strong business communication.
• Attention to detail and strong organizational skills.
• Strong interpersonal and customer service skills.

Responsibilities

• Provide administrative and project support to the HR Department.
• Serve as a main point of contact to Internship Coordinators for LTW onboarding.
• Schedule pre-employment clearances and monitor clearance databases.
• Prepare monthly clearance reports and enter clearance data in ADP.
• Process monthly ADP reports for Medicaid, SSDI, SOR, and PETS reviews.
• Assist with agency audits and maintain personnel files.
• Provide backup coverage for HRIS and reception arrangements.
• Coordinate with Facilities, Purchasing and IT on equipment and supplies.

Skills

HR experience

Interpersonal skills

Customer service

Attention to detail

Organization

Microsoft Word

Microsoft Excel

PowerPoint

Education

Bachelor’s degree

High School Diploma

Tools

ADP

Clear Co

Job description

The HR Administrator is responsible for providing administrative and project support to the Human Resources Department, while assisting with employee inquiries.

Reports to

Assistant Director, Employee Relations

Location

305 7th Avenue, New York, NY 10001

Hours

35 Hours/Week; Non-Exempt

Salary

$50,000-$55,000/Year

Major Duties

• Manage Learning to Work (LTW) onboarding by ensuring completion and accuracy of all incoming information via Clear Co; processing LTW new hire, rehire and terminations; and by serving as the main point of contact to Internship Coordinators
• Responsible for scheduling candidates for required pre-employment clearances, and monitor clearance databases to ensure candidates are fully cleared prior to the start of employment
• Prepare monthly clearance reports and maintain various funder and/or government clearance databases; enter clearance information in ADP system
• Process monthly ADP reports to be sent or uploaded for Medicaid, SSDI, SOR and PETS review.
• Review monthly professional licenses for expiration dates and follow up as necessary.
• Review out of state residency in past five years for residential program hires/rehire and transfers and process necessary out-of-state forms required under The Family First Prevention Services Act.
• Assist with reconciling credit card statements for Finance Department
• Provide backup coverage for HRIS Analyst
• Provide lunch coverage for reception desk 1x per week
• Assist with agency audits by preparing personnel files and ensure all necessary documents are on hand
• Schedule annual TB/Medical clearances based on program requirements
• Provide administrative and project support to the Human Resources Department, including but not limited to creating GSS Employment ID’s, photocopying, data-entry, distribution of departmental mail, placing orders and provide backup coverage to verify I9 documentation
• Act as liaison to Facilities, Purchasing and IT departments regarding equipment, repairs and supply order purchases
• Perform other duties as assigned

Qualifications

• Bachelor’s degree preferred; High School Diploma Required
• Prior Human Resources experience required
• Knowledge of ADP and Clear Co is preferred
• Proficiency in Microsoft Word, Excel and PowerPoint
• Excellent spelling and grammar skills; familiarity with business protocols
• Attention to detail and outstanding organization skills
• Strong interpersonal skills
• Customer service sensibility
• Versatility to handle varied workload and competing demands