HR Administrator

Good Shepherd Services, Ltd; City of Niagara Falls (NY); On-site; USD 42,000 - 66,000; Full time

Job summary

Good Shepherd Services, Ltd is seeking an HR Administrator to provide administrative and project support to the Human Resources Department, located at 305 7th Avenue, New York, NY 10001. This 35 hours/week, non-exempt role reports to the Assistant Director, Employee Relations.

You will manage LTW onboarding, coordinate pre-employment clearances, maintain ADP-related reports, and assist with audits and invoices. Strong MS Word/Excel skills and attention to detail are essential.

Qualifications

• Bachelor’s degree preferred; High School Diploma required.
• Knowledge of ADP and Clear Co preferred.
• Proficiency in Microsoft Word, Excel and PowerPoint.
• Excellent spelling, grammar and business protocols.
• Attention to detail and strong organizational skills.
• Strong interpersonal and customer service abilities.

Responsibilities

• Oversee LTW onboarding, process hires/rehire/terminations, and serve as Internship Coordinators' main contact.
• Schedule pre-employment clearances and monitor clearance databases for timely start eligibility.
• Prepare monthly clearance reports and maintain funder/government clearance databases.
• Process monthly ADP reports for Medicaid, SSDI, SOR and PETS reviews.
• Review professional licenses for expiration dates and follow up.
• Verify out-of-state residency and complete required forms under The Family First Prevention Services Act.
• Assist Finance with reconciling credit card statements.
• Support audits by preparing personnel files and ensuring documents are on hand.
• Schedule annual TB/Medical clearances per program requirements.
• Provide HR admin support, create employment IDs, data-entry, mail distribution, and I-9 verification backup.
• Coordinate with Facilities, Purchasing and IT on equipment and supplies.
• Perform other duties as assigned.

Skills

Attention to detail

Organizational skills

Interpersonal skills

Customer service

Communication skills

Education

Bachelor’s degree preferred

High School Diploma required

Tools

ADP

ClearCo

Microsoft Word

Microsoft Excel

PowerPoint

Job description

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The HR Administrator is responsible for providing administrative and project support to the Human Resources Department, while assisting with employee inquiries.

Reports to: Assistant Director, Employee Relations

Location: 305 7th Avenue, New York, NY 10001

Hours: 35 Hours/Week; Non-Exempt

Major Duties:

• Manage Learning to Work (LTW) onboarding by ensuring completion and accuracy of all incoming information via Clear Co; processing LTW new hire, rehire and terminations; and by serving as the main point of contact to Internship Coordinators
• Responsible for scheduling candidates for required pre-employment clearances, and monitor clearance databases to ensure candidates are fully cleared prior to the start of employment
• Prepare monthly clearance reports and maintain various funder and/or government clearance databases; enter clearance information in ADP system
• Process monthly ADP reports to be sent or uploaded for Medicaid, SSDI, SOR and PETS review.
• Review monthly professional licenses for expiration dates and follow up as necessary.
• Review out of state residency in past five years for residential program hires/rehire and transfers and process necessary out-of-state forms required under The Family First Prevention Services Act.
• Assist with reconciling credit card statements for Finance Department
• Assist with agency audits by preparing personnel files and ensure all necessary documents are on hand
• Schedule annual TB/Medical clearances based on program requirements
• Provide administrative and project support to the Human Resources Department, including but not limited to creating GSS Employment ID’s, photocopying, data-entry, distribution of departmental mail, placing orders and provide backup coverage to verify I9 documentation
• Act as liaison to Facilities, Purchasing and IT departments regarding equipment, repairs and supply order purchases
• Perform other duties as assigned

Qualifications:

• Bachelor’s degree preferred; High School Diploma Required
• Knowledge of ADP and Clear Co is preferred
• Proficiency in Microsoft Word, Excel and PowerPoint
• Excellent spelling and grammar skills; familiarity with business protocols
• Attention to detail and outstanding organization skills
• Strong interpersonal skills
• Customer service sensibility
• Versatility to handle varied workload and competing demands