HR Administrative Specialist – Onboarding & Records

City of Panama City Beach; Panama City Beach (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

The City of Panama City Beach is seeking an Administrative Support Specialist in the Human Resources Department. Under general supervision, you will assist with recruitment, onboarding, offboarding, training, workers’ compensation, and communications, ensuring accurate records and smooth processes.

You will also provide back-up receptionist support, manage paperwork for payroll, and respond to inquiries from managers, applicants, and staff, maintaining confidentiality and professional service

Qualifications

• High school diploma required; an Associate degree is desirable.
• Two years of related HR experience preferred.
• Notary Public for Florida or ability to obtain within six months.
• Experience with HR software like NEOGOV and UKG is highly desirable.

Responsibilities

• Supports recruitment, onboarding, offboarding, and related HR tasks under supervision.
• Assists with background checks, drug testing coordination, and education verifications.
• Maintains recruitment and personnel files, processes payroll paperwork and records.
• Performs general administrative duties: data entry, filing, copying, and records management.
• Acts as receptionist backup and responds to inquiries from managers, applicants, and staff.
• Maintains confidentiality and professional communication across city departments.

Skills

Customer service

Data entry

Communication

Multitasking

Attention to detail

Education

High school diploma

Associate degree in HR or related field

Tools

NEOGOV

UKG

Microsoft Office

Job description

The City of Panama City Beach is seeking an Administrative Support Specialist in the Human Resources Department. Under general supervision, you will assist with recruitment, onboarding, offboarding, training, workers’ compensation, and communications, ensuring accurate records and smooth processes.

You will also provide back-up receptionist support, manage paperwork for payroll, and respond to inquiries from managers, applicants, and staff, maintaining confidentiality and professional service