HR Administrative Specialist

Biogensys; Tampa (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

Biogensys in Tampa, FL seeks an HR Administrative Specialist to serve as the HR contact and support administrative duties within the HR Office. The role includes handling purchasing processes, coordinating travel, and assisting with events and enrollment activities.

The successful candidate will manage onboarding, maintain confidential documents in ADP Workforce and Laserfiche, and prepare reports and communications. Strong independence and English communication are required.

Qualifications

• Five years of related HR experience.
• Associate degree in a related field is acceptable.
• Experience using HRIS systems is preferred.
• Experience with new employee orientation and onboarding.
• Experience handling employment verifications.

Responsibilities

• Serves as a primary point of contact for Human Resources.
• Performs specialized administrative duties to support the HR Office.
• Supports purchasing requirements by researching items and obtaining price quotes, entering information into systems, coordinating requisition approvals, receiving purchase orders, and managing P-Card usage.
• Responds to and initiates inquiries regarding purchasing, personnel, facilities, and administration.
• Provides cross-functional support to other Human Resources team members.
• Coordinates employee surveys.
• Prepares presentation materials and reports, editing content and adding graphic elements.
• Composes correspondence, memoranda, forms and reports using word processing and spreadsheets.
• Performs basic statistical calculations on data for reports and presentations.
• Provides administrative support of the Chief Administrative Officer.
• Participates in coordination of internal and external events such as job fairs, benefits enrollment and wellness initiatives.
• Arranges travel and travel reimbursements for staff.
• Assignment is substituting for resource on military assignment.

Skills

HR experience

Recruiting coordination

Onboarding

Confidential documents

English proficiency

Education

High School Diploma or equivalent

Associate degree in related field

Tools

ADP Workforce

Laserfiche

Job description

We are hiring an HR Administrative Specialist for one of our clients in Tampa, FL.

Job Description

• Serves as a primary point of contact for Human Resources
• Performs specialized administrative duties required to support the Human Resources Office
• Supports purchasing requirements by researching items and obtaining price quotes, entering information into systems, coordinating requisition approvals, receiving purchase orders, and managing P-Card usage
• Responds to and initiates inquiries regarding purchasing, personnel, facilities, and administration. Explains policies and procedure, answers questions, and independently resolves problems.
• Provides cross-functional support to other Human Resources team members
• Coordinates employee surveys
• Prepares presentation materials for use by others, editing content and adding appropriate graphic and design elements. Responsibilities my include creating web content
• Compose and prepare correspondence, memoranda, forms, and reports using appropriate word processing and spreadsheet tools
• Preforms basic statistical calculations on data for reports and presentations
• Provides administrative support of the Chief Administrative Officer
• Participates in the coordination of internal and external events such as job fairs, benefits, annual enrollment, wellness fairs, and HART wellness initiatives
• Arranges and coordinates travel and travel reimbursement for staff.
• Assignment is substituting for resource on military assignment.

Successful candidate must be able to work independently and make educated decisions with minimal supervision.

Skills Required

• Front desk receptionist, switchboard, filing, New Employee Orientation, onboarding, I9, E-Verify.
• HR Experience, Recruiting Coordinator.
• Great with technology.
• Familiar with wage garnishments.
• Experience handling confidential documents, using ADP Workforce and Laserfiche, A PLUS!.
• Ability to speak, write and understand English

Education Required

• High School Diploma or equivalent and five (5) years of related experience, or associate's degree in a related filed

Experience Required

• Work experience using HRIS Systems
• Work experience with HR Administration and HR Coordinating processes
• Experience using ADP HR platformsWork experience with new employee orientation and onboarding
• Experience with staff recruiting processes and guidelines
• Experience as a receptionist (call routing,, filing, correspondence management)
• Experience doing employment verifications
• Experience using a desktop computer, badge printer, copier/scanner/printer

Work Hours

• Monday Friday
• 8:00 AM to 5:00 PM

Additional Information

• At least 12 months in length.
• Dress Code: Business Casual
• Work environment: Front Desk, professional office environment
• Background requirements: Level 1, seven year criminal background including social security and sex offender check.
• Must also pass a 5-panel drug screen, including amphetamines, phencyclidine, cocaine, opiates, and marijuana.

About Us

We are specialized in recruiting and deliver the best professional talent of industry and we are committed to deliver best experience for our clients and job seekers. With over two decades of experience in the recruitment industry, we proudly help you to find the next job that matches your professional skills. Our team understands your needs or requirement before starting the recruitment, that enables to find the high quality of talent with high success rate of talent delivery, keeps us continue to be the best in the industry. By responding to this job posting, you are consenting to receive text/SMS messages from us. Thank you.