HR Administrative Specialist

Nleague Services Inc.; Tampa (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

Nleague Services Inc. is seeking an HR Administrative Specialist to handle front-desk and HR office tasks onsite in Tampa. Responsibilities include onboarding, I-9 and E-Verify processes, and assisting with purchasing and event coordination.

The role requires HRIS experience, ADP platform familiarity, and strong organizational skills. Onsite hours are 8:00 AM to 5:00 PM with a 12+ month duration; remote work is not offered.

Qualifications

• Experience with HRIS systems and HR administration, including onboarding.
• Proven experience in recruiting support and adherence to guidelines.
• Familiar with ADP HR platforms and E-Verify.

Responsibilities

• Serve as primary HR contact and support the HR Office.
• Assist with purchasing processes, price quotes, and requisitions.
• Coordinate responses on policy questions; resolve issues.
• Provide cross-functional HR support to team members.
• Coordinate employee surveys and assist with communications.
• Prepare materials and basic web content for presentations.
• Draft correspondence, memos, forms, and reports.
• Perform basic data calculations for reports/presentations.
• Support the Chief Administrative Officer with admin tasks.
• Coordinate internal/external events such as job fairs and wellness programs.
• Arrange travel and reimbursement for staff.

Skills

HRIS experience

HR admin & coordination

ADP HR platforms

Onboarding & orientation

Recruiting processes

Receptionist experience

Employment verifications

Tools

ADP Workforce

Laserfiche

Job description

Job ID: 814944
Department: FL-HART
Position: HR Administrative Specialist
Location: 4305 E 21st Ave Tampa, FL 33605
Duration: 12+ Months (Onsite)
Shift: 8:00 AM to 5:00 PM

Summary Of Respnsibilities And Skills Needed

• Front desk receptionist, switchboard, filing, New Employee Orientation, onboarding, I9, E-Verify. HR Experience, Recruiting Coordinator. Great with technology. Familiar with wage garnishments. Experience handling confidential documents, using ADP Workforce and Laserfiche, A PLUS!

Essential Job Functions

• Serves as a primary point of contact for Human Resource
• Performs specialized administrative duties required to support the Human Resources Office
• Supports purchasing requirements by researching items and obtaining price quotes, entering information into systems, coordinating requisition approvals, receiving purchase orders, and managing P-Card usage
• Responds to and initiates inquiries regarding purchasing, personnel, facilities, and administration. Explains policies and procedure, answers questions, and independently resolves problems.
• Provides cross-functional support to other Human Resources team members
• Coordinates employee surveys
• Prepares presentation materials for use by others, editing content and adding appropriate graphic and design elements. Responsibilities my include creating web content
• Compose and prepare correspondence, memoranda, forms, and reports using appropriate word processing and spreadsheet tools
• Preforms basic statistical calculations on data for reports and presentations
• Provides administrative support of the Chief Administrative Officer
• Participates in the coordination of internal and external events such as job fairs, benefits, annual enrollment, wellness fairs, and HART wellness initiatives
• Arranges and coordinates travel and travel reimbursement for staff

Skills Required

• Work experience using HRIS Systems
• Work experience with HR Administration and HR Coordinating processes
• Experience using ADP HR platforms
• Work experience with new employee orientation and onboarding
• Experience with staff recruiting processes and guidelines
• Experience as a receptionist (call routing,, filing, correspondence management)
• Experience doing employment verifications