Human Resources Administrative Specialist

SMARTFOX; Tampa (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

SMARTFOX in Tampa, FL is seeking a capable Front Desk/HR Administrative Assistant to support HR operations on site. You will handle front desk duties, onboarding, I-9 and E-Verify, and coordinate purchasing and facilities tasks.

The role requires independence, ability to work with confidential information, and proficiency with ADP Workforce, Laserfiche, and common office software. This position is on-site with a Professional office environment.

Qualifications

• Front desk receptionist duties including onboarding, I-9 and E-Verify.
• HR experience with recruiting coordination; familiarity with wage garnishments.
• Experience handling confidential documents and using HR software.

Responsibilities

• Serves as a primary point of contact for Human Resources.
• Performs specialized administrative duties to support the HR Office.
• Supports purchasing by researching items, obtaining quotes, and coordinating requisitions.
• Responds to inquiries regarding purchasing, personnel, facilities, and administration.
• Provides cross-functional support to HR team members.
• Coordinates employee surveys.
• Prepares presentation materials and may create web content.
• Composes correspondence, forms, and reports using word processing and spreadsheets.
• Performs basic statistical calculations for reports and presentations.
• Provides administrative support to the Chief Administrative Officer.
• Coordinates internal and external events such as job fairs, benefits enrollments, wellness initiatives.
• Arranges travel and travel reimbursements.

Skills

Front desk operations

HR support

Onboarding

I-9 / E-Verify

Confidential documents handling

ADP Workforce

Laserfiche

Tech savvy

Tools

ADP Workforce

Laserfiche

Job description

Location: Onsite at 4305 E 21st Ave, Tampa, FL 33605

Duration: At least 12 months in length (11/06/2026 - 11/30/2027)

Interview Type: In Person Only

• Assignment is substituting for resource on military assignment.
• Successful candidate must be able to work independently and make educated decisions with minimal supervision.

Dress Code: Business Casual

Work environment: Front Desk, professional office environment

Background requirements: Level 1, seven year criminal background including social security and sex offender check. Must also pass a 5-panel drug screen, including amphetamines, phencyclidine, cocaine, opiates, and marijuana.

SUMMARY OF RESPNSIBILITIES AND SKILLS NEEDED:

• Front desk receptionist, switchboard, filing, New Employee Orientation, onboarding, I9, E-Verify. HR Experience, Recruiting Coordinator. Great with technology. Familiar with wage garnishments. Experience handling confidential documents, using ADP Workforce and Laserfiche, A PLUS!

ESSENTIAL JOB FUNCTIONS:

• Serves as a primary point of contact for Human Resources
• Performs specialized administrative duties required to support the Human Resources Office
• Supports purchasing requirements by researching items and obtaining price quotes, entering information into systems, coordinating requisition approvals, receiving purchase orders, and managing P-Card usage
• Responds to and initiates inquiries regarding purchasing, personnel, facilities, and administration. Explains policies and procedure, answers questions, and independently resolves problems.
• Provides cross-functional support to other Human Resources team members
• Coordinates employee surveys
• Prepares presentation materials for use by others, editing content and adding appropriate graphic and design elements. Responsibilities my include creating web content
• Compose and prepare correspondence, memoranda, forms, and reports using appropriate word processing and spreadsheet tools
• Preforms basic statistical calculations on data for reports and presentations
• Provides administrative support of the Chief Administrative Officer
• Participates in the coordination of internal and external events such as job fairs, benefits, annual enrollment, wellness fairs, and HART wellness initiatives
• Arranges and coordinates travel and travel reimbursement for staff