Human Resources Administrative Specialist

Prismagic Solutions Inc.; Tampa (FL); On-site; USD 25,000 - 35,000; Full time

Job summary

Prismagic Solutions Inc. is seeking an HR Administrative Specialist in Tampa, FL, for a 12+ month contract. The role suits an organized administrator who can work independently and support HR operations, onboarding, I-9 and E-Verify processes, and front desk duties.

Responsibilities include handling confidential documents, coordinating with departments, assisting with employee surveys, and travel arrangements. In-person interviews only; business casual dress code; background checks apply.

Qualifications

• Front desk receptionist experience and switchboard handling.
• HR experience and recruiting coordination.
• Experience with ADP Workforce and Laserfiche; able to handle confidential documents.

Responsibilities

• Serves as primary point of contact for Human Resources.
• Supports purchasing requirements by researching items and obtaining price quotes, entering information into systems, coordinating requisition approvals, receiving purchase orders, and managing P-Card usage.
• Responds to and initiates inquiries regarding purchasing, personnel, facilities, and administration. Explains policies and procedure, answers questions, and independently resolves problems.
• Provides cross-functional support to other Human Resources team members.
• Coordinates employee surveys.
• Prepares presentation materials for use by others, editing content and adding appropriate graphic and design elements. Responsibilities may include creating web content.
• Compose and prepare correspondence, memoranda, forms, and reports using appropriate word processing and spreadsheet tools.
• Preforms basic statistical calculations on data for reports and presentations.
• Provides administrative support of the Chief Administrative Officer.
• Participates in the coordination of internal and external events such as job fairs, benefits, annual enrollment, wellness fairs, and HART wellness initiatives.
• Arranges and coordinates travel and travel reimbursement for staff.

Skills

Front desk

Switchboard

Onboarding

New Employee Orientation

I-9

E-Verify

HR experience

Recruiting coordination

Technology savvy

Confidential documents

Tools

ADP Workforce

Laserfiche

Job description

Job Title: HR Administrative Specialist

Location:4305 E 21st AveTampa, FL 33605

Interview Type: In Person Only

Pay Rate: $21.81hr

12+ Months Contract

Description:

Administrative Specialist - Assignment is substituting for resource on military assignment. At least 12 months in length.

Administrative Specialist - Assignment is substituting for resource on military assignment. At least 12+ months in length. Successful candidate must be able to work independently and make educated decisions with minimal supervision.

Dress Code: Business Casual

Work environment: Front Desk, professional office environment

Background requirements: Level 1, seven year criminal background including social security and sex offender check. Must also pass a 5-panel drug screen, including amphetamines, phencyclidine, cocaine, opiates, and marijuana.

SUMMARY OF RESPNSIBILITIES AND SKILLS NEEDED:

Front desk receptionist, switchboard, filing, New Employee Orientation, onboarding, I9, E-Verify. HR Experience, Recruiting Coordinator. Great with technology. Familiar with wage garnishments. Experience handling confidential documents, using ADP Workforce and Laserfiche, A PLUS!

ESSENTIAL JOB FUNCTIONS:

Serves as a primary point of contact for Human Resources

Performs specialized administrative duties required to support the Human Resources Office

Supports purchasing requirements by researching items and obtaining price quotes, entering information into systems, coordinating requisition approvals, receiving purchase orders, and managing P-Card usage

Responds to and initiates inquiries regarding purchasing, personnel, facilities, and administration. Explains policies and procedure, answers questions, and independently resolves problems.

Provides cross-functional support to other Human Resources team members

Coordinates employee surveys

Prepares presentation materials for use by others, editing content and adding appropriate graphic and design elements. Responsibilities my include creating web content

Compose and prepare correspondence, memoranda, forms, and reports using appropriate word processing and spreadsheet tools

Preforms basic statistical calculations on data for reports and presentations

Provides administrative support of the Chief Administrative Officer

Participates in the coordination of internal and external events such as job fairs, benefits, annual enrollment, wellness fairs, and HART wellness initiatives

Arranges and coordinates travel and travel reimbursement for staff