HR Operations Specialist — School District

Sylvania; Alton (IL); On-site; USD 39,000 - 45,000; Full time

Job summary

The Human Resources Administrative Assistant provides executive-level administrative and operational support to the Assistant Superintendent of Human Resources.

Serving as a welcoming, professional point of contact for staff, applicants, and community members, this role oversees end-to-end personnel workflows—including recruitment, onboarding, substitute management, leave administration, compliance, and employee engagement.

Qualifications

• High School diploma required; Associate degree preferred in HR, business/office admin, or related field.
• Experience in a school district or HR environment preferred.
• Proficiency with Microsoft Office/Google Workspace and HRIS systems.

Responsibilities

• Provide executive administrative support to the Assistant Superintendent of HR.
• Coordinate recruitment, onboarding, credentialing, and leave administration.
• Maintain confidential personnel files and HR system data with precision.
• Prepare communications, reports, and board packet materials.
• Monitor deadlines, manage purchasing, and maintain filing systems.
• Deliver responsive customer service to staff and applicants.

Skills

Attention to detail

Confidentiality

Communication skills

Project management

Education

High School diploma

Associate degree in HR/Business/Office Administration

Tools

Microsoft Office

HRIS platforms (e.g., Skyward)

Job description

The Human Resources Administrative Assistant provides executive-level administrative and operational support to the Assistant Superintendent of Human Resources.

Serving as a welcoming, professional point of contact for staff, applicants, and community members, this role oversees end-to-end personnel workflows—including recruitment, onboarding, substitute management, leave administration, compliance, and employee engagement.