HR Administrative & Onboarding Specialist

Saint Vincent College; Latrobe (Westmoreland County); On-site; USD 40,000 - 50,000; Full time

Job summary

Saint Vincent College in Latrobe, PA seeks an Administrative Human Resources Associate to provide essential administrative support within the HR function and assist in various projects. The role emphasizes handling highly sensitive information with discretion and maintaining accurate personnel records.

Responsibilities include updating databases, preparing HR documents, and facilitating onboarding, open enrollment, and payroll-related Scans.

Qualifications

• Experience with HR software or systems (Colleague or Paychex Flex).
• Strong Excel skills and proficiency with Microsoft Forms.
• Professional handling of highly sensitive information daily.
• Excellent organizational skills with ability to prioritize projects.
• Strong attention to detail and clear written/verbal communication.

Responsibilities

• Organize and maintain personnel records.
• Update internal databases, policies and procedures.
• Prepare HR documents (employment agreements, FMLA, OSHA logs, injury reports).
• Data entry in benefit systems (Colleague, Paychex Flex).
• Greet employees, schedule appointments, handle simple HR form requests.
• Assist HR with payroll scanning and employee files.
• Support HR projects, onboarding and annual open enrollment.
• Proactively manage assigned tasks with problem-solving focus.

Skills

HR software familiarity

Excel

Microsoft Forms

Education

High School Diploma

Tools

Colleague

Paychex Flex

Job description

Saint Vincent College in Latrobe, PA seeks an Administrative Human Resources Associate to provide essential administrative support within the HR function and assist in various projects. The role emphasizes handling highly sensitive information with discretion and maintaining accurate personnel records.

Responsibilities include updating databases, preparing HR documents, and facilitating onboarding, open enrollment, and payroll-related Scans.