HR & Administrative Coordinator - ASAP & Front Desk

University of California - Santa Barbara; Santa Barbara (CA); Hybrid; USD 64,000 - 92,000; Full time

Benefits offered by this job

Full Benefits

Hybrid work day after probation

Job summary

University of California - Santa Barbara is seeking an Administrative Support professional for Academic & Staff Assistance Program (ASAP) within HR. The role handles scheduling, events, website updates, and complex clerical tasks with a strong emphasis on confidentiality and HIPAA compliance.

You will act as the HR front desk generalist, triaging inquiries, coordinating meetings, and processing vendor payments in line with university policies.

Qualifications

• Maintains high levels of confidentiality with verbal and written information.
• Demonstrates strong organizational skills to multi-task under tight deadlines.
• Communicates effectively with staff and faculty at all levels, in writing and verbally.
• Familiarity with HIPAA requirements and privacy practices.

Responsibilities

• Coordinate events, website updates, and scheduling system for HR/ASAP operations.
• Provide front desk generalist support and triage inquiries via phone, email, or Zoom.
• Prepare payments to vendors and service providers in compliance with policies and audits.
• Organize ad hoc committees, meetings, trainings, and HR department events.

Skills

Confidentiality

Organizational skills

Communication skills

HIPAA

Education

High School Diploma

Job description

University of California - Santa Barbara is seeking an Administrative Support professional for Academic & Staff Assistance Program (ASAP) within HR. The role handles scheduling, events, website updates, and complex clerical tasks with a strong emphasis on confidentiality and HIPAA compliance.

You will act as the HR front desk generalist, triaging inquiries, coordinating meetings, and processing vendor payments in line with university policies.