Administrative Support Specialist – Front Desk & Scheduling

UNIVERSITY OF ARIZONA; Tucson, Northern (AZ, KY); Hybrid; USD 25,000 - 31,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid vacation

Sick leave and holidays

Tuition reduction for employee and in‑

Family

Job summary

University of Arizona's Disability Resources Center is seeking an Administrative Associate to provide essential administrative support and serve as the first contact for students, staff, and visitors in a fast-paced environment.

The role requires handling confidential information, coordinating scheduling, and maintaining communications while collaborating with department staff to ensure smooth operations and exceptional customer service.

Qualifications

• High school diploma or equivalency is required.
• Minimum of 3 years of relevant experience, or equivalent combination of education and work experience.
• Experience handling confidential disability-related documentation and student information is preferred.

Responsibilities

• Serves as first point of contact for students, staff, faculty and community members, providing information to visitors.
• Monitors departmental email/phone calls, responds and follows up on all correspondence.
• Triages emerging situations and makes appropriate referrals.
• Monitors and updates departmental messaging and student listserv announcements.
• Independently composes confidential and professional communication.
• Works closely with staff to ensure efficient reception services.
• Assists with scheduling: room reservations, calendaring, and general arrangements for departmental activities and programming.
• Participates in departmental meetings.
• Provides direct administrative support to department and Management Staff.

Skills

Customer service

Communication

Problem solving

Teamwork

Organizational skills

Microsoft Office

Education

High school diploma or equivalency

Tools

Microsoft Office

Departmental databases

Job description

University of Arizona's Disability Resources Center is seeking an Administrative Associate to provide essential administrative support and serve as the first contact for students, staff, and visitors in a fast-paced environment.

The role requires handling confidential information, coordinating scheduling, and maintaining communications while collaborating with department staff to ensure smooth operations and exceptional customer service.