HR Administrative Coordinator

MasterApp Labs LLC; Tampa (FL); On-site; USD 25,000 - 39,000; Full time

Job summary

MasterApp Labs LLC in Tampa, FL seeks an HR Administrative Coordinator for a contract onsite role. You will be the primary HR contact, handling administrative duties, onboarding, and coordination of HR processes, travel, and events.

The position requires HRIS and ADP experience, strong communication, and prior HR coordination or receptionist background to support the HR Office and CAO.

Qualifications

• High School Diploma or equivalent and five (5) years of related experience, or Associates Degree in a related field.
• Experience using HRIS systems and ADP HR platforms.
• Proven HR administration and coordination experience.

Responsibilities

• Serve as a primary point of contact for Human Resources.
• Perform administrative duties to support the HR Office.
• Coordinate travel arrangements and reimbursements for staff.
• Support purchasing via price quotes, requisitions, and P-Card management.
• Assist with employee surveys and onboarding activities.
• Prepare correspondence, forms, and reports.
• Provide administrative support to the Chief Administrative Officer.

Skills

English proficiency

HRIS systems

HR coordination

Onboarding

Recruitment support

Receptionist experience

Employment verifications

ADP platforms

Office administration

Education

High School Diploma or equivalent

Associates Degree in related field

Tools

HRIS software

ADP HR platform

Office equipment (printer/scanner)

Job description

Job Title: HR Administrative Coordinator

Location: Tampa, FL (Onsite)

Position Type: Contract

Interview Mode: In-person

ESSENTIAL JOB FUNCTIONS

• Serves as a primary point of contact for Human Resources
• Performs specialized administrative duties required to support the Human Resources Office
• Supports purchasing requirements by researching items and obtaining price quotes, entering information into systems, coordinating requisition approvals, receiving purchase orders, and managing P-Card usage
• Responds to and initiates inquiries regarding purchasing, personnel, facilities, and administration. Explains policies and procedure, answers questions, and independently resolves problems.
• Provides cross-functional support to other Human Resources team members
• Coordinates employee surveys
• Prepares presentation materials for use by others, editing content and adding appropriate graphic and design elements. Responsibilities my include creating web content
• Compose and prepare correspondence, memoranda, forms, and reports using appropriate word processing and spreadsheet tools
• Preforms basic statistical calculations on data for reports and presentations
• Provides administrative support of the Chief Administrative Officer
• Participates in the coordination of internal and external events such as job fairs, benefits, annual enrollment, wellness fairs, and HART wellness initiatives
• Arranges and coordinates travel and travel reimbursement for staff

Required/Desired Skills

Skill | Required /Desired | Amount | Actual Years of Experience

• Ability to speak, write and understand English | Required | 0 |
• High School Diploma or equivalent and five (5) years of related experience, or Associates Degree in a related filed. | Required | 5 |
• Work experience using HRIS Systems | Required | 3 |
• Work experience with HR Administration and HR Coordinating processes | Required | 3 |
• Experience using ADP HR platforms | Required | 3 |
• Work experience with new employee orientation and onboarding | Required | 2 |
• Experience with staff recruiting processes and guidelines | Required | 1 |
• Experience as a receptionist (call routing,, filing, correspondence management) | Required | 1 |
• Experience doing employment verifications | Highly desired | 6 |
• Experience using a desktop computer, badge printer, copier/scanner/printer | Required |