HR Operations Specialist: Recruiting & Onboarding

Jefferson County Clerk's Office; Louisville (KY); On-site; USD 38,000 - 48,000; Full time

Job summary

The Jefferson County Clerk's Office is seeking an HR Operations Assistant-Recruiting, Onboarding & Compliance Support to provide confidential administrative and process support across recruiting, onboarding, employee records, FMLA, and compliance tracking. You will assist the HR Director and manage HRIS/payroll setup, maintain confidential files, monitor deadlines, and prepare notices and correspondence.

This role requires strong organization, discretion, and proficiency with Microsoft Office

Qualifications

• Two (2) years of progressively responsible administrative, human-resources, recruiting, records, customer-service, or related experience preferred.
• Experience handling confidential records and coordinating multiple deadlines preferred.
• Equivalent combinations of education, training, and experience may be considered.

Responsibilities

• Post approved vacancies, maintain applicant files and ATS records.
• Coordinate interviews and prepare interview packets and selection documentation.
• Prepare offer letters, onboarding materials, and pre-employment checklists.
• Track recruiting deadlines and candidate status; manage personnel records.
• Maintain confidential personnel files and HR records; ensure retention compliance.
• Monitor probationary and performance-review deadlines and remind managers.
• Respond to routine HR questions and manage calendars and administrative workflows.
• Assist with election-related staffing or other organizational initiatives as assigned.

Skills

Strong organizational skills

Discretion with confidential info

Attention to detail

Written and verbal communication

Customer service mindset

Multitasking & deadlines

Tools

Microsoft Office

HRIS

Applicant tracking systems

Job description

The Jefferson County Clerk's Office is seeking an HR Operations Assistant-Recruiting, Onboarding & Compliance Support to provide confidential administrative and process support across recruiting, onboarding, employee records, FMLA, and compliance tracking. You will assist the HR Director and manage HRIS/payroll setup, maintain confidential files, monitor deadlines, and prepare notices and correspondence.

This role requires strong organization, discretion, and proficiency with Microsoft Office