HR Assistant: Onboarding, Records & Compliance

Share-Medical-Center; Alva (OK); On-site; USD 32,000 - 42,000; Full time

Job summary

Share Medical Center is seeking an HR Assistant to support daily HR operations, including onboarding, documentation management, benefits coordination, and credentialing files. The role emphasizes confidentiality, professionalism, and accurate recordkeeping to sustain a high-quality patient care environment.

Responsibilities include maintaining HR records, assisting with employee engagement, coordinating meetings, and supporting regulatory compliance while upholding hospital policies and HIPAA

Qualifications

• Strong organizational and time management skills.
• Ability to handle sensitive and confidential information with professionalism.
• Excellent communication and interpersonal skills.
• Basic computer proficiency, including word processing, spreadsheets, and email.
• Attention to detail and accuracy in recordkeeping.

Responsibilities

• Assist with new employee onboarding, including coordination of pre-employment screenings, preparation of onboarding materials and conducting new hire orientation.
• Maintain employee personnel files and HR documentation to ensure accuracy, organization, and confidentiality.
• Support employee engagement and appreciation initiatives and activities.
• Assist with coordination of employee benefits for new hire and open enrollment, including enrollment materials and communication with employees.
• Support HR processes related to employee separations and terminations, ensuring appropriate documentation is completed and filed.
• Assist with reviewing and updating job descriptions as needed.
• Provide administrative support to the HR department as needed.
• Assist with maintaining HR records and tracking required documentation for regulatory compliance.
• Conduct regular employee file audits to ensure compliance.
• Assist with administration communication and filing as needed.
• Prepare and post meeting agendas, packets, and take meeting minutes.
• Coordinate meetings: schedule notifications, meeting meals and meeting documents.
• Maintain meeting documentation: schedules, member information and minute books.
• Compile data for monthly departmental board report.
• Manage Provider credentialing and appointment files maintaining accurate records.
• Manage initial and reappointment applications and communicate approval/disapproval to provider and credentialing team.
• Coordinate and track Provider CME (Continuing Medical Education) reimbursement.
• Ensure compliance with hospital accreditation standards, including utilization of SQSS (Strategic Quality Support System) for compliance tracking.
• Adhere to all hospital policy and procedure, follow HIPAA guidelines, available for duty in the event of a disaster, completes all required educational training and performs other job duties as assigned.

Skills

Organizational skills

Confidentiality

Communication

Computer literacy

Attention to detail

Education

High school diploma

Tools

MS Office

HRIS

Job description

Share Medical Center is seeking an HR Assistant to support daily HR operations, including onboarding, documentation management, benefits coordination, and credentialing files. The role emphasizes confidentiality, professionalism, and accurate recordkeeping to sustain a high-quality patient care environment.

Responsibilities include maintaining HR records, assisting with employee engagement, coordinating meetings, and supporting regulatory compliance while upholding hospital policies and HIPAA