Administrative Human Resource Associate

Saint Vincent College; Latrobe (Westmoreland County); On-site; USD 40,000 - 50,000; Full time

Job summary

Saint Vincent College in Latrobe, PA seeks an Administrative Human Resources Associate to provide essential administrative support within the HR function and assist in various projects. The role emphasizes handling highly sensitive information with discretion and maintaining accurate personnel records.

Responsibilities include updating databases, preparing HR documents, and facilitating onboarding, open enrollment, and payroll-related Scans.

Qualifications

• Experience with HR software or systems (Colleague or Paychex Flex).
• Strong Excel skills and proficiency with Microsoft Forms.
• Professional handling of highly sensitive information daily.
• Excellent organizational skills with ability to prioritize projects.
• Strong attention to detail and clear written/verbal communication.

Responsibilities

• Organize and maintain personnel records.
• Update internal databases, policies and procedures.
• Prepare HR documents (employment agreements, FMLA, OSHA logs, injury reports).
• Data entry in benefit systems (Colleague, Paychex Flex).
• Greet employees, schedule appointments, handle simple HR form requests.
• Assist HR with payroll scanning and employee files.
• Support HR projects, onboarding and annual open enrollment.
• Proactively manage assigned tasks with problem-solving focus.

Skills

HR software familiarity

Excel

Microsoft Forms

Education

High School Diploma

Tools

Colleague

Paychex Flex

Job description

Description

Position Title

Administrative Human Resources Associate

Reports to

Director of Human Resources

Primary function

Provide administrative and clerical support within the HR function and assist in projects

Required Qualifications

• Experience with HR software or systems, Colleague or Paychex Flex
• Computer literacy, strong excel skills and proficient with Microsoft Forms
• Show professionalism working on highly sensitive information daily
• Excellent organizational skills, with an ability to prioritize important projects
• Strong attention to detail
• Excellent verbal and written communication skills

Education

High School Diploma

Experience

Minimum of 2-years general administrative experience

Essential Duties

• Organize and maintain personnel records
• Update internal databases, policies and procedures
• Prepare HR documents like employment agreements, FMLA, OSHA logs, work related injury reports
• Data entry in benefit systems, Colleague, Paychex Flex
• Greet employees, schedule appointments, handle simple requests for forms and HR related issues
• Assist HR department by scanning relevant documents to payroll and employee files
• Assist with HR projects, onboarding and annual open enrollment
• Maintain a proactive approach with assigned tasks and possess excellent problem-solving skills
• Recognizes HR as a key function of the college and the need for confidentiality in the role

Other duties

As assigned by the supervisor

All positions require the incumbent to be able to fully embrace the unique mission and identity of the College as a Catholic, Benedictine liberal arts and sciences institution. Saint Vincent College is committed to diversity and encourages applicants from all qualified candidates. Saint Vincent College is committed to building a diversified and competent population of faculty and staff, andencourages applications from women and minorities. Saint Vincent is an equal opportunity employer.

PLEASE NOTE: Background checks will be performed on all new hires. Employment is conditional upon satisfactory background checks and clearances.

About the Organization

Saint Vincent College is an educational community rooted in the tradition of the Catholic faith, the heritage of Benedictine monasticism, and the love of values inherent in the liberal approach to life and learning. Our mission is to provide quality undergraduate and graduate education for men and women to enable them to integrate their professional aims with the broader purposes of human life. The programs, activities, and encounters that make up student life at Saint Vincent College encourages the intellectual gifts, professional aptitudes and personal aspirations of students to mature harmoniously.

EOE Statement

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to any category protected by applicable federal, state or local law, including but not limited to race, color, religion, sex, national origin, age, physical or mental disability, genetic information, protected veteran status, uniformed service member status or any other characteristic protected by law.