HR Administrative Assistant - Onboarding, Recruiting & Records

Ncb Management Services Inc; Trevose (PA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Weekly Pay

Medical, dental and vision insurance

401(k) with Company match

Paid time off and holidays

Employee Assistance Program

Short-Term and Long-Term Disability

Training and coaching

Job summary

NCB Management Services, Inc. is seeking a Human Resources Administrative Assistant to support HR operations, onboarding, employee records, benefits administration, and general HR tasks. The role emphasizes confidentiality, accuracy, and delivering exceptional service aligned with the company culture.

The successful candidate will be highly organized, detail-oriented, and able to manage multiple priorities while maintaining a positive employee experience in a full-time Trevose, PA environment.

Qualifications

• High school diploma or equivalent.
• Experience in administrative or office support, preferably within a Human Resources environment.
• Strong organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage confidential and sensitive information with discretion and professionalism.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong time management and multitasking abilities, with the capability to prioritize competing responsibilities.
• A customer-focused mindset and the ability to build positive working relationships across all levels of the organization.
• A proactive, dependable, and team-oriented approach to work.
• Commitment to accuracy, integrity and continuous improvement.

Responsibilities

• Maintain employee records and personnel files while ensuring confidentiality and accuracy.
• Assist with onboarding and offboarding processes, including preparing paperwork, initiating background checks, coordinating and completing orientation activities.
• Schedule interviews, meetings, and training sessions.
• Respond to employee inquiries regarding HR policies, procedures, and benefits.
• Prepare HR documents, reports, correspondence, and presentations.
• Support recruitment efforts by posting job advertisements, screening applications, and coordinating candidate communications.
• Maintain HR database and update employee information as needed.
• Assist with benefits administration and employee engagement initiatives.
• Track and monitor employee training, policy sign off and compliance requirements.
• Provide general administrative support, including filing, data entry, and document management.

Skills

Organizational skills

Attention to detail

Verbal and written communication

Discretion and professionalism

Time management

Multitasking

Customer-focused mindset

Proactive and team-oriented

Commitment to accuracy and continuous

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

NCB Management Services, Inc. is seeking a Human Resources Administrative Assistant to support HR operations, onboarding, employee records, benefits administration, and general HR tasks. The role emphasizes confidentiality, accuracy, and delivering exceptional service aligned with the company culture.

The successful candidate will be highly organized, detail-oriented, and able to manage multiple priorities while maintaining a positive employee experience in a full-time Trevose, PA environment.