HR Administrative Assistant

EPIC Healthcare; Los Angeles (CA); On-site; USD 42,000 - 56,000; Full time

Job summary

EPIC Healthcare in Los Angeles is seeking a highly organized HR Administrative Assistant to support the HR Director and department with essential administrative tasks and employee record management. The role focuses on onboarding, compliance, and accurate HR data handling within a fast-paced healthcare environment.

Ideal candidates will have strong communication skills and proficiency with HR systems. This position offers growth in HR knowledge and exposure to WOTC and benefits audits, with

Qualifications

• Excellent communication and interpersonal skills.
• Strong organizational and time management abilities.
• Detail-oriented with accuracy in record-keeping.
• Proficiency in HR systems like Paycor or Empeon.
• Knowledge of employment laws and regulations.
• Ability to multitask in a fast-paced environment.
• Problem-solving and conflict resolution skills.

Responsibilities

• Maintain accurate and up-to-date employee records and generate HR reports.
• Assist in onboarding for new employees, coordinate training.
• Ensure HR practices comply with employment laws and policies.
• Handle clerical duties: filing, scheduling, forms, HR projects (WOTC, UI Claims, Benefit Audits).
• Multitask and prioritize administrative tasks efficiently.
• Resolve minor employee concerns and escalate issues as needed.

Skills

Communication skills

Organization & time management

Attention to detail

HR software

Knowledge of employment laws

Multitasking

Problem solving

Tools

Paycor

Empeon

Job description

We are seeking a highly organized and detail-oriented HR Administrative Assistant who
consistently goes above and beyond, to join our growing team. This role supports the
Human Resources Director and HR department with administrative tasks, employee
record management, and compliance-related duties. The ideal candidate will have
strong communication skills, proficiency in HR systems, and a solid understanding of
employment laws and regulations.

Key Responsibilities:

• Employee Records Management: Maintain accurate and up-to-date employee
  records, including personal information, employment history, and compliance
  documentation. Generate HR reports, update databases, and ensure accuracy in
  HR systems.
• Onboarding Support: Assist in the onboarding process for new employees,
  including preparing paperwork, coordinating training schedules, and ensuring a
  smooth transition.
• Compliance & Documentation: Ensure all HR practices comply with
  employment laws and company policies.
• Administrative Support: Handle clerical duties such as document filing,
  scheduling meetings, processing forms, and assisting with HR projects. (WOTC,
  UI Claims, Benefit Audits)
• Multitasking & Prioritization: Manage multiple administrative tasks efficiently
  while maintaining attention to detail.
• Problem-Solving & Conflict Resolution: Assist in resolving minor employee
  concerns and escalating issues as needed.

Qualifications & Skills:

• Excellent communication and interpersonal skills to interact with employees at all
  levels.
• Strong organizational and time management abilities to handle multiple tasks
  effectively.
• Detail-oriented with a focus on accuracy in record-keeping and compliance.
• Proficiency in HR software and databases (e.g., Paycor, Empeon, or similar
  systems).
• Knowledge of employment laws and regulations to support compliance efforts.
• Ability to multitask and prioritize work efficiently in a fast-paced environment.
• Strong problem-solving and conflict resolution skills to address employee
  concerns professionally.

Preferred Qualifications:

• Previous experience in an HR administrative or clerical role is a plus.
• Familiarity with HRIS systems and reporting tools.
• Basic knowledge of payroll processing and benefits administration (preferred
  but not required).

This role is an excellent opportunity for someone looking to grow their HR career while providing critical administrative support to the department.