HR Administrative Assistant

Star Pipe Products; Houston (TX); On-site; USD 34,000 - 50,000; Full time

Job summary

Star Pipe Products in Houston, TX is seeking a highly organized HR Administrative Assistant to support day-to-day HR operations, including handling employee records, coordinating recruitment, and aiding onboarding.

This role requires bilingual English and Spanish, excellent written and spoken communication, strong confidentiality, and proficiency with Microsoft Office; knowledge of HRIS is a plus.

Qualifications

• Bi-lingual English and Spanish required.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Provide general administrative support to the HR department including scheduling meetings, maintaining files, and HR correspondence.
• Maintain and update employee records in compliance with policies and legal requirements.
• Coordinate recruitment activities: post openings, review applications, schedule interviews, assist with onboarding.
• Track compliance with labor laws and company policies; prepare reports as needed.
• Serve as a point of contact for employee inquiries on policies, benefits, and HR processes.
• Assist with scheduling and coordinating training sessions and events.
• Maintain confidentiality regarding employee information and sensitive data.
• Support ad hoc HR tasks and projects to improve department effectiveness.

Skills

Bilingual English/Spanish

MS Office proficiency

Strong organizational skills

Excellent written and verbal comms

Confidentiality

HRIS experience is a plus

Education

Associate’s degree in HR or related field

High school diploma or equivalent

Tools

HRIS

Job description

We are seeking a highly organized and detail-oriented Human Resources (HR) Administrative Assistant to join our team. In this role, you will provide support to the HR department by assisting with various administrative functions, ensuring smooth day-to-day operations, and facilitating the delivery of HR services to employees. You will handle tasks such as managing employee records, assisting with recruitment, and helping with employee relations initiatives. The ideal candidate must have strong verbal and written communication skills in both English and Spanish, a proactive attitude, and the ability to maintain confidentiality.

This role is essential to ensuring that the HR department functions smoothly and effectively, supporting both employees and management in various HR activities. If you're a highly organized individual who thrives in an administrative setting and enjoys helping others, we'd love to hear from you.

Essential Functions

• Administrative Support: Provide general administrative assistance to the HR department, including scheduling meetings and events, managing calendars, handling HR correspondence, and maintaining organized files both physically and electronically.
• Employee Records Management: Assist with the preparation and maintenance of employee records, ensuring that all information is up-to-date and in compliance with company policies and legal requirements.
• Recruitment Support: Help coordinate recruitment efforts, including posting job openings, reviewing applications, scheduling interviews, and assisting with onboarding processes for new hires.
• Compliance & Reporting: Assist in tracking and ensuring compliance with labor laws, company policies, and employee benefits programs. Prepare and maintain reports as needed.
• Employee Engagement & Communication: Serve as a point of contact for employees on HR-related inquiries, providing guidance on policies, procedures, and benefits. Help organize employee engagement activities and initiatives.
• Training Assistance: Assist in scheduling and coordinating training sessions, workshops, and other professional development activities for employees.
• Confidentiality: Maintain strict confidentiality regarding employee information and sensitive company data.
• Other HR Duties: Support the HR department with ad hoc tasks, projects, and initiatives to improve departmental effectiveness.

Job Requirements

• Education: High school diploma or equivalent required; Associate’s degree in Human Resources, Business Administration, or a related field preferred.
• Experience: Minimum of 1–2 years of administrative or HR-related experience preferred.

Skills

• Bi-lingual in both English and Spanish is required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with the ability to prioritize and manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Experience with HR software (HRIS) is a plus.

Personal Qualities

• Proactive, self-motivated, and able to work independently as well as part of a team.
• Positive attitude with a strong customer service orientation.
• Ability to adapt to changing priorities in a fast-paced environment.

Physical Demands

• The ability to sit for extended periods
• Office work environment

Star Pipe Products is an Equal Opportunity Employer