Human Resources Administrator

Waaree Solar Americas; Brookshire (TX); Vor Ort; USD 42.000 - 64.000; Vollzeit

Zusammenfassung

Waaree Solar Americas is seeking an HR Administrator to support the HR function with data entry, onboarding/offboarding, records maintenance, and employee communications. Fluency in English and Spanish is required, along with strong organizational and communication skills in a fast-paced environment.

The role includes assisting with HRIS data entry, payroll timesheet review, and benefits enrollment. Candidates should have 2+ years in an administrative/HR support role, in a manufacturing or

Qualifikationen

• 2+ years of administrative or office support experience, preferably in HR.
• Experience with payroll/HRIS systems (UKG Ready preferred).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational skills and ability to manage multiple tasks.
• Bilingual English/Spanish required.
• Professional written and verbal communication skills.
• Ability to work independently and in a team.

Aufgaben

• Provide administrative support to HR team including scheduling interviews and onboarding/offboarding.
• Maintain accurate HR records and ensure confidentiality and data protection.
• Assist with HRIS data entry and auditing of team members’ entries.
• Assist Payroll with timesheet review and discuss discrepancies with supervisors.
• Coordinate onboarding materials, training sessions, and documentation.
• Ensure compliance with labor laws, policies, and regulatory requirements.
• Support benefits enrollment and updates, including health insurance and retirement plans.
• Organize training programs, track progress, and maintain records.
• Prepare HR reports and metrics; submit reports to management timely.
• Perform general admin tasks: reception, calls, correspondence, and supplies.
• Coordinate appointments, meetings, events, and travel itineraries for staff.
• Serve as a first point of contact for internal/external communications with professionalism.
• Support special projects and process improvements.

Kenntnisse

Bilingual English/Spanish

Strong organizational skills

Attention to detail

Excellent communication

Problem-solving

Team collaboration

Independent work

Data entry

Ausbildung

High school diploma or equivalent

Associate or Bachelor's degree in Business Administration or related field preferred

Tools

UKG Ready

Microsoft Office

Jobbeschreibung

The Human Resources Administrator will provide comprehensive support to ensure the smooth and efficient operation of our human resources function. This role involves handling a variety of administrative tasks, including data entry, employee communications, recruitment, maintaining records, customer/employee interface, and facilitating processes for employees. The HR Administrator will be bilingual, detail oriented, organized, reliable, and capable of working in a fast-paced environment.

Essential Job Duties and Responsibilities

• Provide administrative assistance to the HR team, including scheduling interviews, processing employee onboarding and offboarding, and maintaining HR records and files.
• Maintain accurate and up-to-date employee records, including personal details, employment history, and compliance documents. Ensures confidentiality and data protection.
• Assist with HRIS Data Entry including entry of new hires, data changes and auditing of team members’ entry.
• Assist Payroll with timesheet review to ensure accuracy of timekeeping and communicate with supervisors regarding timesheet discrepancies.
• Facilitate the onboarding process for new hires, including preparing orientation materials, arranging training sessions, and ensuring all required documentation is completed. Supports offboarding processes for departing employees.
• Assist in ensuring compliance with labor laws, company policies, and regulatory requirements.
• Support the administration of employee benefits programs, including health insurance, retirement plans, and other perks. Assist with benefits enrollment and updates.
• Assist in organizing and coordinating training programs, workshops, and development initiatives. Maintain training records and track employee progress.
• Prepare and maintain various HR reports, metrics, and documentation as needed. Ensure accuracy and timely submission of reports to management.
• Perform general administrative tasks such as reception, managing phone calls, handling correspondence, and maintaining office supplies.
• Coordinate and schedule appointments, meetings, and events. Organize travel arrangements and prepare itineraries for executives and staff as needed.
• Serve as a point of contact for internal and external communications. Handle inquiries and requests with confidentiality, professionalism and efficiency.
• Support special projects and tasks assigned by management, including process improvements and event planning.
• Other duties as assigned.

• High school diploma or equivalent; associate’s or bachelor’s degree in business administration or a related field preferred.
• Proven experience (2+ years) in an administrative or office support role, preferably in a human resources department in a manufacturing or industrial setting.
• Experience working with a payroll/HRIS system (UKG Ready preferred).
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with office equipment and software.
• Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Strong attention to detail and accuracy.
• Effective communication skills, both written and verbal, with a professional demeanor.
• Bilingual English/Spanish required.
• Ability to work independently as well as collaboratively within a team environment.
• Demonstrated problem-solving skills and a proactive approach to tasks and challenges.