Human Resources Coordinator

Maglio Companies; Glendale (WI); On-site; USD 42,000 - 58,000; Full time

Job summary

Maglio Companies seeks a Bilingual Human Resources Coordinator to support daily HR operations and provide guidance in English and Spanish. The role includes onboarding, recruiting support, payroll assistance, benefits administration, and confidential handling of employee information.

Responsibilities emphasize maintaining HR records, answering employee questions in both languages, coordinating performance reviews, and supporting engagement initiatives in a dynamic environment.

Qualifications

• 3 years of experience providing high-level HR support.
• Bachelor’s degree in a related field preferred.
• Fluency in English and Spanish required.
• Strong written and verbal communication skills.
• Ability to explain policies, benefits, and HR processes clearly.

Responsibilities

• Coordinate and run new hire orientations and onboarding in English and Spanish.
• Support recruiting by scheduling interviews and coordinating pre-employment requirements.
• Assist with biweekly payroll by reviewing time records and changes.
• Maintain personnel files and HR records for benefits, hires, and performance reviews.
• Answer routine employee questions in English and Spanish; escalate complex items to HR leadership.
• Coordinate performance review scheduling and materials.
• Assist with workers’ compensation administration under HR leadership.
• Help create and update job descriptions, HR forms, and employee resources.
• Support employee engagement activities and training coordination.
• Maintain confidentiality and handle sensitive information with professionalism.

Skills

Bilingual fluency (English & Spanish)

Interpersonal communication

Written communication

Organization skills

Time management

Independent work

Policy explanation

Problem solving

Education

Bachelor's degree (preferred)

Tools

Microsoft Office

HRIS

Job description

The Bilingual Human Resources Coordinator supports daily HR operations and provides English and Spanish guidance for employees.

Responsibilities

• Coordinate and run new hire orientations and onboarding in English and Spanish, including required paperwork, HRIS setup, and communication of company policies.
• Support recruiting efforts by scheduling interviews, communicating with candidates, and coordinating pre-employment requirements.
• Assist with biweekly payroll by reviewing time records, entering employee changes, and resolving discrepancies with employees and managers.
• Process employment verifications, garnishments, and levies under the direction of HR leadership.
• Maintain personnel files and related HR records for benefits, hires, promotions, transfers, performance reviews, separations, and reporting requirements.
• Answer routine employee questions on policies, procedures, payroll, and benefits in English and Spanish; elevate complex or sensitive items to HR leadership.
• Coordinate performance review scheduling, distribute materials, and track completion.
• Assist with workers’ compensation administration by collecting incident documentation, preparing reports, and coordinating follow-up under HR leadership’s direction.
• Help create and update job descriptions, HR forms, and employee resources.
• Support employee engagement activities, training coordination, and other HR projects.
• Maintain confidentiality and handle sensitive employee information with professionalism and discretion.
• Track employee absences and assist with administration of FMLA and personal leaves, including documentation and employee communication.
• Support bilingual communications by helping employees understand HR forms, policies, and processes.
• Perform other duties as assigned.

Requirements

• 3 years of experience providing high-level support.
• Bachelor’s degree in a related major preferred.
• Excellent interpersonal, verbal, and written communication skills, including strong grammatical skills.
• Strong demonstrated writing skills to explain complex ideas in an easy-to-understand manner.
• Professional and approachable phone demeanor.
• Fluency in English and Spanish, with ability to speak, read, and write effectively in both languages (required).
• Ability to explain policies, benefits, and HR processes clearly to employees in both languages.
• Ability to communicate respectfully with employees and managers at all levels.
• Advanced experience using Microsoft Office, plus the internet and web applications.
• Photography skills are helpful.
• Ability to work without supervision and take initiative.
• Strong judgment and decision-making ability.
• Strong organizational skills.
• Ability to analyze and solve problems.
• Ability to adapt to a changing environment.
• Ability to effectively manage time.

Technologies

• English, Spanish
• Microsoft Office
• HRIS
• Internet and web applications

Physical Demands

• Primarily an office environment.
• Occasionally tasks may take place in a warehouse environment or at locations outside the company building (e.g., taking pictures, gathering information).
• Moderate noise exposure and proximity to machines with moving parts.
• May be required to lift up to 25 pounds.