HR Admin Secretary: Payroll & Travel Support

One Wagoner County; Broken Arrow (OK); On-site; USD 32,000 - 42,000; Full time

Job summary

Northeastern State University in Broken Arrow, OK seeks an Administrative Secretary to support the College of Liberal Arts and human resources functions. You will answer phones, greet visitors, manage calendars, and prepare correspondence, reports, and personnel files.

This role requires knowledge of modern office practices, familiarity with university HR policies, and strong communication skills. Experience with office software and a commitment to deadlines are essential.

Qualifications

• Knowledge of modern office practices.
• Knowledge of university human resources policies and procedures.
• Skill in meeting designated deadlines for work product.
• Skill in operation of computers and job related software programs.
• Skill in decision making and problem solving.
• Skill in interpersonal relations and in dealing with the public.
• Skill in oral and written communications.

Responsibilities

• Answers telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel.
• Review and process personnel action forms including status changes, transfers, promotions and demotions, which are critical for payroll purposes.
• Compile data and prepare reports and directed.
• Types letters, memoranda, email.
• Sets up and maintains personnel files and records.
• Processes departmental travel arrangements and reimbursement requests.
• Maintains office supplies; reorders as needed.
• Maintains office equipment.
• Sorts and distributes mail.
• Makes appointments and manages calendars.
• Process purchase orders; process purchase card statements.
• Maintains a variety of documents and forms.
• Performs related duties as assigned.

Education

High school diploma

Related apprenticeship/internship

Tools

Microsoft Office

Job description

Northeastern State University in Broken Arrow, OK seeks an Administrative Secretary to support the College of Liberal Arts and human resources functions. You will answer phones, greet visitors, manage calendars, and prepare correspondence, reports, and personnel files.

This role requires knowledge of modern office practices, familiarity with university HR policies, and strong communication skills. Experience with office software and a commitment to deadlines are essential.