Assistant Director Conferences and Events, Broken Arrow

One Wagoner County; Broken Arrow (OK); On-site; USD 42,000 - 62,000; Full time

Job summary

Northeastern State University, Broken Arrow Campus, is seeking an Assistant Director of Conferences and Events to coordinate the scheduling of conferences and events hosted by Auxiliary Services. The role covers space reservations, equipment coordination, catering liaison with Sodexo, and event logistics.

Responsibilities include staff supervision, budget development, client billing, and marketing support for campus events.

Responsibilities

• Schedules meeting spaces on the Broken Arrow Campus; schedules the use of equipment, tables, chairs and other items.
• Facilitates logistical support for clients.
• Coordinated the oversight of facility set-up and works with Sodexo to facilitate catering services for events.
• Maintains database and scheduling program; assists in planning and execution of designated university events.
• Recruits, schedules, contracts and invoices for conferences and events; assists in hiring, training, supervision and evaluation of conferences and events student staff.

Job description

## Assistant Director Conferences and Events, Broken ArrowNortheastern State UniversityAdministrationBroken Arrow, OK, USAPosted on Nov 4, 2026Apply nowCoordinator Conferences and Events AUX/7 Auxiliary Services JOB SUMMARY This position is responsible for coordinating the scheduling of conferences and events that are hosted by Auxiliary Services on the Broken Arrow Campus. MAJOR DUTIES • Schedules meeting spaces on the Broken Arrow Campus; schedules the use of equipment, tables, chairs and other items. • Facilitates logistical support for clients. • Works with other university departments as needed to provide client services. • Coordinates the oversight of facility set-up. • Works closely with Sodexo and facilitates catering services for events. • Maintains database and scheduling program. • Participates in the planning and execution of designated university events. • Recruits, schedules, contracts and invoices for conferences and events. • Assists in the hiring, training, supervision and evaluation of conferences and events student staff. • Prepares and processes client billing. • Develops and manages budgets. • Develops and implements marketing strategies. • Serves as the Broken Arrow campus liaison for mail services, bookstore and food service. • Performs related duties as assigned.