Assistant Director Conferences and Events, Broken Arrow

Northeastern State University; Broken Arrow (OK); On-site; USD 40,000 - 48,000; Full time

Job summary

Northeastern State University in Broken Arrow seeks an Assistant Director Conferences and Events to coordinate scheduling of conferences and events through the University Center and manage marketing within auxiliary services, including university housing.

The role involves supervising student staff, budgeting, and developing marketing strategies, working with campus partners to deliver successful events and exemplary client service.

Qualifications

• Bachelor's degree in a related field.
• 1–3 years of experience or service.
• Valid Oklahoma driver's license.

Responsibilities

• Schedules meeting spaces in the University Center and other facilities.
• Facilitates logistical support for clients.
• Coordinates with university departments to provide client services.
• Oversees facility set-up.
• Maintains scheduling program and database.
• Plans and executes designated university events.

Skills

Conference & event planning

Budget management

Marketing principles

Scheduling software

Interpersonal communication

Decision making

Problem solving

Public relations

Education

Bachelor's degree in a related field

Tools

Scheduling software

Office software

Job description

Assistant Director Conferences and Events, Broken Arrow

ASSISTANT DIRECTOR CONFERENCES & EVENTS, BROKEN ARROW

JOBSUMMARY

Thisposition is responsible for coordinating the scheduling of conferences andevents through the University Center. Inaddition, this position will manage all marketing efforts within auxiliaryservices, including university housing.

MAJOR DUTIES

• Schedules meeting spaces in the University Center and other assigned campus facilities; schedules the use of equipment, tables, chairs and other items.
• Facilitates logistical support for clients.
• Works with other university departments as needed to provide client services.
• Coordinates the oversight of facility set-up.
• Maintains database and scheduling program.
• Participates in the planning and execution of designated university events.
• Recruits, schedules, contracts and invoices summer conferences.
• Assists in the hiring, training, supervision and evaluation of summer conference student staff.
• Prepares and processes client billing.
• Develops and manages budgets.
• Develops and implements auxiliary and housing marketing strategies.
• Seeks opportunities to enhance auxiliary services image
• Performs related duties as assigned.

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of conference and event planning principles.
• Knowledge of standard business practices.
• Knowledge of business marketing principles
• Knowledge of scheduling software.
• Knowledge of budget management principles.
• Skill in the delegation of responsibility and authority.
• Skill in the operation of computers and job related software programs.
• Skill in decision making and problem solving.
• Skill in interpersonal relations and in dealing with the public.
• Skill in development of marketing programs and materials
• Skill in oral and written communication.

SUPERVISORYCONTROLS

The Auxiliary Services Director assigns work in terms of goalsand instructions. The supervisor spot-checks completed work for compliance withprocedures and the nature and propriety of the final results.

GUIDELINES

Guidelines include university policies and procedures, relevantstate and federal laws, and fire and safety codes. These guidelines requirejudgment, selection and interpretation in application.

COMPLEXITY/SCOPE OF WORK

The work consists of varied duties associated with the marketing and scheduling of University Center facilities and university housing. Frequent interruptions contribute to the complexity of the position.
The purpose of this position is to assist in directing the marketing and scheduling of university facilities and university housing.Success in this position results in the successful marketing and use of university facilities.

CONTACTS

Contacts are typically with co-workers, other university personnel, faculty, staff, students, clients, and members of the general public.
Contacts are typically to give or exchange information, to resolve problems, to provide services, or to motivate or influence persons.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

The work is typically performed while intermittently sitting, standing or stooping. The employee frequently lifts light and occasionally heavy objects.
The work is typically performed in an office and outdoors occasionally in cold or inclement weather.

SUPERVISORY AND MANAGEMENTRESPONSIBILITY

Thisposition has direct supervision over assigned student personnel.

MINIMUM QUALIFICATIONS

Knowledge and level of competency commonly associated with the completion of a baccalaureate degree in a course of study related to the occupational field.
Experience sufficient to thoroughly understand the work of subordinate positions to be able to answer questions and resolve problems, usually associated with one to three years ofexperience or service.
Possession of or ability to readily obtain a valid driver’s license issued by the State of Oklahoma for the type of vehicle or equipment operated.

Annual salary $43,896.00 with excellent benefits, including generous leave time.
Anticipated hire date: 12/7/2026
Applications will be accepted until: 11/16/2026

NOTE

Posting will close to applicants at 11:59 p.m., CST, on the date above. An application cannot be changed after it has been submitted.

NOTICE TO APPLICANTS

It is Northeastern State University’s policy that all newly hired employees must provide an original social security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to begin employment. Applicants must be currently authorized to work in the United States on a full-time basis.

Northeastern State University complies with all “applicable” federal and state laws regarding non-discrimination.