HR Admin & Onboarding Specialist

ACE Family of Companies; Paso Robles (CA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401(k) Plan

California Paid Sick Leave

Holiday Pay

Supplemental Insurance Options

Additional company-sponsored benefits

Job summary

Associated Construction & Engineering, Inc. (ACE) is seeking an HR Administrative Assistant to provide comprehensive administrative support to the Human Resources Department. The role covers employee records, onboarding, recruiting, benefits administration, leave tracking, training documentation, and compliance.

The candidate will handle confidential information with professionalism and discretion. The ideal candidate is organized, able to manage multiple priorities, and communicates effectively

Qualifications

• High school diploma or equivalent required.
• 1+ year of administrative, clerical, HR, payroll, recruiting, or office support experience preferred.
• Experience in construction/industrial environment preferred.
• Bilingual English/Spanish preferred but not required.

Responsibilities

• Provide daily administrative support to HR Director and department.
• Assist with onboarding, new-hire paperwork, and documentation.
• Assist with recruiting: job postings, applicant correspondence, scheduling, files.
• Coordinate pre-employment checks, background screenings, and onboarding items.
• Maintain confidential HR records and electronic files.
• Enter and update employee information in HR, payroll, benefits systems.
• Assist with employment status changes and wage changes.
• Prepare and distribute HR notices, forms, and communications.
• Assist benefits administration and eligibility tracking.
• Track leaves of absence and related HR documents.
• Support workers' compensation documentation and status.
• Maintain training, certifications, and records; renewals tracking.
• Schedule trainings, orientations, meetings, interviews, HR appointments.
• Help with timekeeping and attendance records; report discrepancies.
• Prepare reports, spreadsheets, and HR-related documentation.
• Maintain employee notices and workplace postings.

Skills

Communication skills

Organizational skills

Detail oriented

Confidentiality

Professional demeanor

Customer service

Multitasking

Independent worker

MS Office

HRIS proficiency

Education

High school diploma

Associate degree or HR coursework

Tools

Microsoft Excel

Outlook

Word

HRIS systems

Payroll software

Job description

Associated Construction & Engineering, Inc. (ACE) is seeking an HR Administrative Assistant to provide comprehensive administrative support to the Human Resources Department. The role covers employee records, onboarding, recruiting, benefits administration, leave tracking, training documentation, and compliance.

The candidate will handle confidential information with professionalism and discretion. The ideal candidate is organized, able to manage multiple priorities, and communicates effectively