HR Assistant - Eugene, OR

HEICO; Eugene (OR); On-site; USD 40,000 - 55,000; Full time

Job summary

HEICO seeks an HR Assistant to support recruitment coordination, onboarding, and records management in a fast-paced office. You will handle day-to-day HR tasks, answer basic policy questions, and assist managers with administrative duties.

Under supervision of the Regional HR Manager, you will maintain confidential files, schedule interviews, process new hire paperwork, and support benefits enrollment while ensuring accuracy and compliance.

Qualifications

• 1–2 years of experience in an administrative role, ideally in human resources
• High School diploma or GED required; some college preferred
• Strong customer service, verbal and written communication, and organizational skills are essential
• Discretion and confidentiality in handling employee information are required

Responsibilities

• Answer incoming phone calls and route to appropriate party
• Greet visitors and direct them to the right department or employee
• Issue and manage mail
• Assist with New Hire Orientation and Benefits
• Keep accurate and detailed employee records
• Administer paperwork and updates
• Record management: maintain personnel files and update HRIS
• Schedule interviews and coordinate onboarding
• Handle day-to-day paperwork, data entry, and filing with attention to detail
• Verify timecards and benefit enrollment accuracy

Skills

Customer service

Verbal communication

Written communication

Organization

Discretion and confidentiality

Education

High School diploma or GED

Some college

Tools

Microsoft Windows

Microsoft Word

Microsoft Excel

HRIS systems

Job description

Job Summary

Under the direct supervision of the Regional Human Resource Manager, the HR Assistant performs general office tasks and is responsible for assigned duties pertaining to recruitment coordination, employee onboarding, and records management. This employee is responsible for answering employees' basic questions about company policies and assisting higher level managers with daily office administration and various other office duties when requested.

Job Functions

Essential

• Answers incoming phone calls and routes them to the appropriate party.
• Greets visitors and directs them to the appropriate department or employee.
• Issues and manages mail.
• Assist with New Hire Orientation and Benefits
• Keep accurate and detail oriented employee records
• Administer paperwork and updates
• Records Management: accurate personnel files, updating HRIS
• Scheduling interviews and coordinating new hire onboarding
• Heavy focus on day-to-day paperwork, data entry, filing and attention to detail.
• Employee Timecard Verification
• Employee Benefit Enrollment Verification

Marginal

• Performs other assigned duties as deemed necessary or as required.

Job Qualifications

Experience: 1 to 2 years of experience in an administrative role, ideally in Human Resources

Education: High School diploma or GED required. Some college preferred.

Skills: Skills expected include demonstrated customer service skills, strong verbal, written and organizational skills. Excellent telephone and keyboarding Strong computer skills, with proficiency in Microsoft Windows, Word and Excel and attention to detail required. High Level of understanding of discretion and confidentiality.

Certificates and Licenses: None Required.

Problem Solving: Frequent problem solving exists in this position when handling employee calls and requests.

Decision Making: Occasional decision-making is required in this position.

Financial Accountability: Employee is responsible for the safe use of departmental tools and equipment. Employees is not involved in authorization of departmental expenditures.

Personal Relations: Employee has frequent contact with other employees and other departments, customers and vendors.

Supervisory Responsibilities: This job has no supervisory responsibilities.

Work Environment: No adverse working conditions exist. Moderate computer use is required for this position. Most of the time, this position performs work in a normal office environment, which is normally quiet conditions. Occasional travel may be required.

Physical Requirements: While performing the duties of this job, the employee is regularly required to perform office and computer work. Ability to provide information and to respond to questions from customers, vendors and inquiries and ability to handle multi-line telephone systems and multiple tasks is required. The employee must occasionally life and/or move up 25 pounds approximately 10% of the time. The employee must have the ability to write reports and other correspondence, and the ability to effectively discuss information and respond to questions from other managers and employees.