HR Admin Assistant — Onboarding & Payroll Support

The Timken Company; Mascot (TN); On-site; USD 42,000 - 62,000; Full time

Job summary

The Timken Company is hiring an HR Administrative Assistant to support associate relations, onboarding, payroll inquiries, and data tracking. The role requires strong interpersonal skills and confidentiality, with responsibilities spanning recruitment support, new hire processes, and plan enrollment.

Employee guidance on leave, training delivery, and cross-training oversight are part of the position, along with coordinating events and daily HR tasks in a manufacturing environment.

Qualifications

• Must have excellent interpersonal skills.
• Ability to operate with a high amount of confidentiality and professionalism.
• Knowledge of HR related areas including compensation, benefits, employment law, and training.
• Strong computer skills including MS Word, Excel, PowerPoint, Outlook.

Responsibilities

• Follow all safety rules and regulations.
• Ensure that standard procedures are followed in all aspects of work.
• Assist with recruitment activities such as scheduling and conducting phone screens, on-site interviews, and attending job fairs.
• Able to assist with all aspects of on-boarding such as preparing offer letters, processing new hire forms, assembling new associate files, verifying I-9 documentation, entering new hires into the system, and ordering badges.
• Prepare materials and conduct portions of new hire orientation.
• Answers or assists with payroll and benefits questions as well as policy interpretation.
• Monitors associate timecards and submits contingent time to staffing agencies on a weekly basis.
• Responsible for tracking various types of data on spreadsheets including attendance, disciplinary actions, etc.
• Participates in associate relations issues, workplace investigations, coaching, counseling, and disciplinary process under the guidance of the HR manager.
• Gives guidance to associates needing medical leave such as FMLA, or short and/or long-term disability.
• Conducts training for selected topics at NA Rail sites.
• Takes a leading role in the oversite of hourly cross-training programs.
• Assists with annual open enrollment.
• Helps plan and assists with company events including ordering lunches, booking conference rooms, and on-site vendor coordination.

Skills

Interpersonal skills

Professionalism

Confidentiality

Education

High School Diploma or GED

College degree preferred

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

The Timken Company is hiring an HR Administrative Assistant to support associate relations, onboarding, payroll inquiries, and data tracking. The role requires strong interpersonal skills and confidentiality, with responsibilities spanning recruitment support, new hire processes, and plan enrollment.

Employee guidance on leave, training delivery, and cross-training oversight are part of the position, along with coordinating events and daily HR tasks in a manufacturing environment.